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LoneStar Voyages ยท 2 days ago
Virtual Administrative/Office Assistant
Miami, FL
Full-time
Onsite
Entry Level
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Responsibilities
Front Desk Management: Greet visitors, answer incoming calls, and respond to inquiries in a professional and courteous manner
Email and Correspondence: Manage and prioritize incoming emails, draft responses, and handle correspondence on behalf of the office
Calendar and Appointment Management: Schedule appointments, meetings, and travel arrangements for team members, and maintain organized calendars
Document Preparation: Assist with preparing documents, presentations, and reports using Microsoft Office Suite or other software as needed
Data Entry and Database Management: Enter and maintain accurate records of client information, bookings, and other data in the company database
Office Organization: Maintain cleanliness and organization of the office space, including ordering supplies and ensuring equipment is in working order
Meeting Coordination: Arrange meeting logistics, including room setup, catering, and audiovisual equipment as required
Administrative Support: Provide general administrative support to team members, including filing, scanning, and photocopying documents
Special Projects: Assist with special projects and initiatives as assigned by management to support the overall goals of the company
Qualification
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Required
High school diploma or equivalent; additional education or training in office administration is preferred
Proven experience in an administrative or office support role, preferably in a fast-paced environment
Excellent communication skills, both verbal and written, with strong interpersonal abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively
Ability to work independently with minimal supervision and collaborate effectively within a team
Professional demeanor and customer service orientation, with a positive attitude and willingness to assist others
Adaptability and flexibility to handle changing priorities and deadlines in a dynamic work environment
Benefits
Health, dental, and vision insurance options
Retirement savings plan (401k) with company matching
Paid time off and holidays
Employee discounts on travel services and products
Opportunities for professional development and advancement within the company
Positive and collaborative work environment within a passionate team of travel enthusiasts
Company
LoneStar Voyages
"LoneStar Voyages invites you to embark on unforgettable journeys where every horizon promises a new adventure.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase
