VaVa Virtual Assistants · 2 hours ago
Virtual Executive Assistant
United States
Full-time
Remote
Mid Level
3+ years exp
Maximize your interview chancesAdvertisingDigital Marketing
No H1B
Hiring Manager
Lauren Gall (she/her)
Insider Connection @VaVa Virtual Assistants
Get 3x more responses when you reach out via email instead of LinkedIn.
Responsibilities
Manage email by prioritizing and filtering messages, and ensuring timely responses
Manage complex schedules that require proactive calendar coordination and reminders
Handle and anticipate complex issues and resolve in a timely and professional manner
Able to plan and coordinate details for meetings, conferences, or events
Prepare presentations and materials, and conduct project research when necessary
Maintain updated CRMs, analyze trends, and identify helpful insights for decision making
Effectively collaborate with others to accomplish tasks and complete projects
Strong communication skills and the ability to draft or edit all forms of correspondence
Establish trust and use discretion when handling sensitive and confidential information
Be familiar with scheduling, project management, and CRM tools and software
Handle other administrative support tasks as requested
Qualification
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Required
Must reside and be authorized to work in the United States
At least 3 years of the demonstrated experience outlined above
At least 3 years of experience working full-time in a virtual role
Available at least 20 hours per week to support high-touch, deliverable-focused clients
Demonstrate an exceptional work ethic and a positive attitude in all interactions
Ensure all communication reflects the company’s values and level of professionalism
Lead and manage client accounts and interactions
Understand and anticipate client needs while also communicating progress and updates
Address challenges and problem solve without compromising quality of service
Demonstrate a commitment to excellence in high-quality work and attention to detail
Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service
Provide high-quality administrative support to clients, and occasionally collaborate with fellow VaVa team members as an opportunity for growth and to increase level of service
Effectively manage tasks, projects, and deadlines to always meet client expectations
Maintain open communication with the client, external stakeholders, and the VaVa team
Provide the utmost care with keeping sensitive and confidential information private and secure at all times
Manage email by prioritizing and filtering messages, and ensuring timely responses
Manage complex schedules that require proactive calendar coordination and reminders
Handle and anticipate complex issues and resolve in a timely and professional manner
Able to plan and coordinate details for meetings, conferences, or events
Prepare presentations and materials, and conduct project research when necessary
Maintain updated CRMs, analyze trends, and identify helpful insights for decision making
Effectively collaborate with others to accomplish tasks and complete projects
Strong communication skills and the ability to draft or edit all forms of correspondence
Establish trust and use discretion when handling sensitive and confidential information
Be familiar with scheduling, project management, and CRM tools and software
Handle other administrative support tasks as requested
Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients
Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues
Experience making travel arrangements and handling last minute changes
Experience with high-volume email inboxes and calendar management
Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools
Company
VaVa Virtual Assistants
VaVa Virtual Assistants renders web design, social media, rebranding, web conference, graphic design and digital marketing services.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Lauren Gall (she/her)
Co-Founder
Company data provided by crunchbase
