LJA · 10 months ago
Spec Project Coordinator
Houston, TX
Full-time
Onsite
Entry Level
1+ years expLJA is an employee-owned, full-service, comprehensive multi-disciplinary consulting firm. The Special Projects Coordinator supports the successful execution of cross-functional initiatives by assisting with project planning, documentation, communication, and logistics.
ConstructionCivil Engineering
Responsibilities
Assist in developing and maintaining project plans, schedules, and status reports
Coordinate project timelines and deadlines across multiple departments
Monitor task completion, update checklists, and flag risks or delays for resolution
Prepare meeting agendas, take detailed notes, and track follow-up items
Organize and maintain project files, documentation, and training materials
Draft communications, user guides, and team updates to support implementation
Travel to office locations to support physical inventory activities and verify assets
Conduct Matterport scans and upload virtual walkthroughs for company records
Coordinate equipment transport, site setup, and hardware placement
Support site-based rollout of new equipment and systems
Serve as a liaison to internal stakeholders, ensuring project details are clearly communicated
Respond to inquiries and provide updates to team members and managers
Assist in coordinating with external vendors as needed
Help develop process documentation and training tools
Identify and share process improvement opportunities with the project team
Assist in data gathering, reporting, and performance metrics for project outcomes
Perform other job-related duties as assigned or required
Qualification
Required
Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams)
Comfortable using project management tools such as Monday.com or equivalent
Detail-oriented with strong organizational and multitasking skills
Clear and professional in written and verbal communication
Technically capable of operating scanning equipment and mobile applications for asset tracking and Matterport scans
Capable of lifting, setting up, and transporting light to moderate office equipment and devices
Comfortable with frequent hands-on work in office and site environments
Able to adapt to evolving priorities and support fast-paced project execution
Willing to travel regularly to support project activities and site coordination
Minimum of 1–3 years of experience in project coordination, field operations, or administrative roles involving hands-on support and cross-functional collaboration
Strong communication skills
Ability to build strong relationships
Valid driver's license, proof of insurance, and clean driving record required; must be willing and able to travel regularly as needed
Preferred
Associate degree or higher in Business Administration, Project Management, or a related field preferred. Equivalent work experience may be considered
Company
LJA
Employee-Owned. Client Focused. LJA is an employee-owned, full-service, comprehensive multi-disciplinary consulting firm.
1001-5000 employees
H1B Sponsorship
LJA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2023 (2)
2022 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
James Ross
President and CEO
Recent News
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