67 applicants

Company

Meta · 1 day ago

Administrative Specialist

United States

Full-time

Remote

Mid Level

$31.88/hr - $47.50/hr

3+ years exp

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Comp. & Benefits

H1B Sponsor Likely

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Responsibilities

Provide remote high-volume calendaring, travel, and expense support

Provide Administrative services during designated support hours

Manage complex calendars for multiple clients

Schedule internal and external meetings for multiple clients

Schedule and manage recurring and ad-hoc meetings and room bookings across campuses

Learn and utilize internal and external tools to provide calendar support

Establish ongoing relationship and communications with clients to learn business priorities and apply to support

Partner with clients and other Administrative Assistants for meeting coordination

Provide proactive time management recommendations to clients

Coordinate domestic and international travel arrangements via Concur

Prepare and submit corporate card expense reports

Maintain program scope of support within agreed-upon service level agreements

Educate and inform clients on program goals, scope and service level agreements

Draft and send communications to clients about transitions or changes in support

Provide coverage support for Admin Specialist colleagues

Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

High-volume coordinationCalendar managementTravel logistics coordinationExpense report managementMicrosoft OfficeGoogle SuiteConcurRelationship buildingCustomer focus

Required

3+ years of relevant high-volume coordination experience

3+ years of relevant experience providing administrative support to 2 or more executives

3+ years of relevant experience managing calendars for 2 or more executives

Experience prioritizing multiple tasks and activities

Experience with Microsoft Office, Google Suite, Concur or similar programs

Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Preferred

Experience supporting 3+ or more executives simultaneously

3+ years of experience coordinating travel logistics on behalf of 2 or more executives

3+ years of experience managing expense reports

Experience building relationships across a larger company

Strong customer focus, preferably in a customer service or front of house environment

Benefits

Bonus

Equity

Benefits

Company

H1B Sponsorship

Meta has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (2750)

2022 (5507)

2021 (798)