Vail Resorts · 2 months ago
Administrative Specialist
Broomfield, CO
Full-time
Onsite
Mid Level
$22.43/hr - $34.15/hrVail Resorts is a company that offers a unique experience in the mountains while providing excellent benefits and training opportunities. The Administrative Specialist role involves providing comprehensive support to Senior Leadership, including managing calendars, preparing presentations, overseeing data analysis, and coordinating with various departments.
LeisureTravel
Responsibilities
The position will interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
High degree of guest service skills serving both internal and external customers
Oversees multiple projects, calendars, schedules and facility bookings
Works with multiple Regional Directors and Senior Directors to manage calendars and communication of upcoming commitments and responsibilities
Prepare presentations and project report-outs for Senior Leadership and assist in setting up and delivering these presentations
May act as an analyst and communicator of data to various stakeholders throughout the organization
Organization, management and communication of guest service, employee relations, financial, safety, and inventory-management data
Oversight of onboarding in accordance with all VR and VRR leadership expectations
Supports resort training programs, communication plans and management outreach
Manage various operational meetings, working closely with Regional Director and Sr. Leader agenda
Manages and processes invoices related to regional and centralized purchases for divisions
Responsible for helping prepare meeting agendas, permits, contracts and other reports or communications
Work with other resorts and VRR Administrative Assistants to ensure compliance and best practice
Will assist as needed with the tracking of operational and capital expenditures and project budgets
Creates and monitors expense budgets, in accordance with VR policy and procedure
Plays a key role in the contract approval process, including maintenance of records, schedules and communication with various departments such as Operations, Legal, Loss Prevention, Accounting and others
Prioritize and manage multiple assignments with fluctuating and time sensitive deadlines
Assist with planning and coordination of employee and leadership related events
Train and onboard new employees on VR process, policy and procedure
Assist as needed with coordination and fulfillment of Epic Promise activities which may include events, donations, community activism, environmental initiatives, among others
Manage payroll related reporting for store teams including hours reporting, overtime, scheduling/efficiency software, commissions and others as required
Travel planning and expense reconciliation for senior leaders as required
Strong decision-making ability and attention to detail
Assist as needed in preparation of permit applications for a wide variety of governmental and environmental agencies, including Regional Planning Agency, United States Forest Service, Fish and Wildlife, Aspen Ski Company, State of Colorado, Vermont, New York and New Hampshire
Must be able to maintain strict confidentiality on executive-level communication and exhibit strong judgement when handling sensitive information
Understanding of requirements of working for a publicly traded company
Additional duties as assigned by the Regional and Senior Directors
Qualification
Required
Proven experience as an Administrative Assistant or in a similar role
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office software
Excellent organizational and time management skills with the ability to prioritize tasks
Strong communication skills, both written and verbal
Attention to detail and accuracy in completing tasks
Ability to maintain confidentiality and handle sensitive information with discretion
Proactive and self-motivated with a positive attitude
Ability to work effectively both independently and as part of a team
High school diploma
Preferred
Additional qualifications in Office Administration or related field is a plus
Benefits
Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
MORE employee discounts on lodging, food, gear, and mountain shuttles
401(k) Retirement Plan
Employee Assistance Program
Excellent training and professional development
Referral Program
Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
Free ski passes for dependents
Critical Illness and Accident plans
Company
Vail Resorts
Vail Resorts is a network of the best destination and close-to-home ski resorts in the world including Vail Mountain, Breckenridge, Park City Mountain, Whistler Blackcomb, Stowe, and 32 additional resorts across North America; Andermatt-Sedrun and Crans-Montana in Switzerland; and Perisher, Hotham, and Falls Creek in Australia.
Founded in 1992
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Angela Korch
Chief Financial Officer
Recent News
2024-03-08
2024-02-17
Canada NewsWire
2024-02-06
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