Apply on Employer Site

King & Spalding · 1 day ago

Administrative Specialist

Miami, FL

Full-time

Onsite

Entry Level

2+ years exp

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. The Administrative Specialist is responsible for providing administrative support for the Director of Administration and encompasses Reception/Hospitality and general administrative support, while maintaining positive relationships within the firm and ensuring confidentiality in handling information.

ConsultingLegal

Responsibilities

Answer all incoming and internal calls. Greet, receive, and register clients and visitors

Schedule meetings, coordinate videoconferences, and keep track of all meetings taking place in conference center

Place meal/catering orders and ensure orderly condition of conference center and reception area

Assign offices to visiting K&S personnel and coordinate related facilities and technical requirements

Maintain a log of all visitor office assignments and temporary access badge assignments

Maintain a constant awareness of all activities and follow office security and emergency procedures as needed

Provide support for special events as requested

Maintain firm calendar and add meetings/events as needed

Member of the Crisis Management Team; responsible for maintaining Business Continuity Plan and distributing updated information

Serve as a liaison with Property Management regarding building emergency evacuation procedures and other building related items

Assist with other duties and special projects as needed and assigned by the Director of Administration

Qualification

Microsoft Office SuiteFluency in SpanishAdministrative experienceOrganizational skillsClient service skillsManage multiple projectsCommunication skillsInterpersonal skillsAttention to detailWork independently

Required

High School diploma required

Fluency in Spanish is required

Minimum of two years administrative and/or secretarial experience

Must have high level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Knowledge of basic office procedures

Communication and interpersonal skills necessary to communicate effectively with a diverse group of clients, lawyers, staff, and vendors utilizing discretion, professional courtesy, and tact

Excellent organizational skills necessary to prioritize effectively and meet deadlines while maintaining a strong attention to detail

Ability to manage multiple projects while balancing changing priorities in a fast-paced demanding environment

Ability to maintain composure under pressure

A pleasant and professional attitude coupled with excellent client service skills and a strong work ethic

Self-starter with ability to work independently with little supervision

Ability to recognize and maintain confidential information at all times

Flexible to work overtime or to accommodate daily schedule changes