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Florida Gulf Coast University · 1 day ago

Administrative Specialist

Fort Myers, FL

Full-time

Onsite

Mid Level

4+ years exp

Florida Gulf Coast University is seeking an Administrative Specialist to oversee the day-to-day administrative operations of the University Advising Services department. The role involves supervising support staff, providing administrative support, managing fiscal administration tasks, and coordinating various departmental activities.

Higher Education

Responsibilities

Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries

Completes transfers, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to fiscal administration

Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases

Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases

Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for department employees. Fulfills administrative requirements for employment searches within area of responsibility

Tracks and audits department leave records and employee time sheets

Prepares and approves payroll certifications. Reviews and reconciles payroll registers and updates pay distribution

Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers

Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets

Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content

Provides transactional maintenance of funds and accounts for a unit or department

Performs other job-related duties as assigned

Qualification

Microsoft OfficeAccounting proceduresRecord maintenanceEllucian BannerCognosGulflineInterpersonal skillsOrganizational skillsCommunication skillsTeamworkProblem-solving