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State of Arkansas · 14 hours ago

ADMINISTRATIVE SPECIALIST

Russellville, AR

Full-time

Onsite

New Grad, Entry Level

$36K/yr - $53K/yr

The State of Arkansas is committed to serving its community through the Department of Human Services. The Administrative Specialist plays a key role in supporting office operations and assisting agency staff by performing a variety of administrative tasks.

EducationEmploymentGovernmentPublic RelationsRecreation

Responsibilities

Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment

Maintain and update office filing systems, both physical and electronic, ensuring that documents are properly organized and easily accessible

Draft and proofread internal and external communications, including memos, reports, and correspondence

Coordinate meetings, appointments, and conferences for agency staff and leadership

Manage calendars, ensuring that appointments, deadlines, and meetings are scheduled efficiently and with attention to priority

Prepare and distribute meeting agendas, take minutes, and track follow-up actions for meetings

Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies

Provide helpful, professional, and timely responses to inquiries, referring questions to appropriate staff when necessary

Accurately input and maintain data in electronic systems, databases, and spreadsheets

Monitor and update records or databases to ensure that information is current and accurate

Ensure that supplies and materials are ordered and available to meet operational needs

Qualification

Microsoft Office SuiteVerbal communicationWritten communicationOffice equipment proficiencyRecord managementCustomer serviceProblem-solvingOrganizational skills