Apply on Employer Site

State of Arkansas · 5 hours ago

ADMINISTRATIVE SPECIALIST

Camden, AR

Full-time

Onsite

New Grad, Entry Level

$36K/yr - $53K/yr

The State of Arkansas is dedicated to serving the community through its Department of Human Services. The Administrative Specialist plays a crucial role in providing administrative support, ensuring efficient office operations, and assisting agency staff and programs with various tasks.

EducationEmploymentGovernmentPublic RelationsRecreation

Responsibilities

Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment

Maintain and update office filing systems, both physical and electronic, ensuring that documents are properly organized and easily accessible

Draft and proofread internal and external communications, including memos, reports, and correspondence

Coordinate meetings, appointments, and conferences for agency staff and leadership

Manage calendars, ensuring that appointments, deadlines, and meetings are scheduled efficiently and with attention to priority

Prepare and distribute meeting agendas, take minutes, and track follow-up actions for meetings

Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies

Provide helpful, professional, and timely responses to inquiries, referring questions to appropriate staff when necessary

Accurately input and maintain data in electronic systems, databases, and spreadsheets

Monitor and update records or databases to ensure that information is current and accurate

Ensure that supplies and materials are ordered and available to meet operational needs

Qualification

Office software applicationsData managementCommunication skillsCustomer serviceOrganizational skillsProfessional demeanorProblem-solvingAttention to detail