Dana-Farber Cancer Institute · 4 hours ago
Administrative Specialist
Brookline, MA
Full-time
Onsite
Mid Level
$56K/yr - $70K/yr
3+ years expDana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. The Administrative Specialist II provides administrative support to staff and faculty while managing various office tasks and communication with internal and external teams.
CommunitiesHealth CareHealth DiagnosticsHospitalNon ProfitOncology
Responsibilities
Provide administrative support for Directors, department managers, clinicians, and/or faculty
Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues
Manage meeting planning and schedules for individuals and teams within assigned department group
May liaise between patient and clinical staff to provide scheduling support
Draft communications for members of the department or individuals that the position is supporting for review
May be responsible for data entry
Provide email and phone communication with internal and external teams or collaborators
May serve as onsite representative for external groups, visitors, or collaborators
Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing
Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering
Coordinate travel arrangements as required/needed by department staff
Expected to identify and escalate areas of need regarding workflows to supervisors
May participate in training and onboarding new staff
Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics
Other duties as assigned
Qualification
Required
High school diploma required
3 years of relevant experience
Strong written and oral communication skills
Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe
Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts
Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail
Excellent ability to organize, multi-task, prioritize, and follow-through
Preferred
Bachelor's degree preferred
Company
Dana-Farber Cancer Institute
Dana-Farber Cancer Institute is a center dedicated to carrying out adult and pediatric cancer treatment activities and advanced research.
1001-5000 employees
H1B Sponsorship
Dana-Farber Cancer Institute has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (148)
2024 (145)
2023 (155)
2022 (139)
2021 (105)
2020 (113)
Funding
Current Stage
Late StageTotal Funding
$88.08MKey Investors
Elaine and Eduardo Saverin FoundationThe DeGregorio Family FoundationLlama
2025-11-24Grant· $20M
2025-05-06Grant· $1M
2024-09-24Grant· $0.5M
Leadership Team
Edward Benz
CEO
Recent News
Medical Xpress - latest medical and health news stories
2025-12-29
MarketScreener
2025-12-16
Company data provided by crunchbase