Wichita State University · 4 hours ago
Administrative Specialist
Wichita, KS
Full-time
Onsite
Entry Level
2+ years expWichita State University is seeking an Administrative Specialist to support the operations of various programs and departments. This role involves performing a variety of professional and administrative duties, including financial coordination, program support, compliance assistance, and logistics coordination.
AerospaceEducation
Responsibilities
Administrative & Financial Coordination
Program & Event Support
Compliance & Reporting Assistance
Partnership & Logistics Coordination
Collect, review, and process staff travel authorizations, mileage logs, and expense reimbursements, ensuring proper documentation and adherence to university travel policy
Provide support for program sites, including: ordering supplies, planning for and helping to execute parent sessions, assisting on-site as needed, chaperoning field trips, and organizing special events
Assist with GEAR UP reporting requirements, including: obtaining data from the LEA, verifying student paperwork, and executing the appropriate accounting processes to maintain the sites compliance with federal reporting requirements
Partner with program coordinator, including: coordinating transportation, organizing payment for lunch, confirming itineraries, and arranging for visits to special program at the colleges
Handle the logistics for GEAR UP personnel training as well as other professional development opportunities, including: scheduling, reserving space, registration, securing technology, and transportation as needed
Facilitate or provide support for various events and functions as requested or assigned
Complete a broad variety of administrative tasks for the program, including: managing calendars, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, and compiling documents for travel-related meetings
Maintain organized and confidential personnel, financial, and program files, ensuring all records are accurate, complete, and readily accessible for review
Assist the Data and Evaluation Coordinator with light data entry and the maintenance of student participation records and service documentation
Qualification
Required
Strong organizational skills and a deadline-driven mindset
Professional written and verbal communication with thoughtful follow-through
A problem-solving instinct when information is missing or unclear
Comfort working both independently and as part of an interdependent team
The ability to manage confidential records with discretion and accuracy
Proficiency in Microsoft Word, Excel, and Outlook
Ease working with individuals from diverse socio-economic backgrounds
A calm, capable presence when priorities collide
High school diploma or equivalent
Two (2) years of experience in general office, clerical, administrative support or related field
Company
Wichita State University
Wichita State University is a school.
501-1000 employees
H1B Sponsorship
Wichita State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (34)
2024 (32)
2023 (45)
2022 (29)
2021 (23)
2020 (29)
Funding
Current Stage
Late StageTotal Funding
$62.2MKey Investors
National Safety CouncilNASAU.S. Environmental Protection Agency
2024-06-13Grant· $0.05M
2023-06-23Grant
2023-04-13Grant· $10M
Leadership Team
Debbie Kennedy
CEO
Matt Forney
Co-Founder and Executive Director of Technology, Ennovar Technology Solutions
Recent News
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2025-10-27
2025-10-15
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