University of South Florida · 1 day ago
Administrative Specialist
St. Petersburg, FL
Full-time
Onsite
Mid Level
4+ years expThe University of South Florida is a top-ranked research university dedicated to cultivating a talented workforce. The Administrative Specialist provides high-level administrative support to the Dean of Students and University Student Centers, ensuring efficient office operations and exceptional service delivery.
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Responsibilities
Manage daily operations of the DOS office, including scheduling, travel coordination, meeting preparation, and documentation
Provide strategic support for initiatives and maintain organized systems for records and reporting
Serve as the primary point of contact at the reception desk of the Judy Genshaft Student Life Center from 8:00am – 5:00pm
Welcome guests, respond to inquiries, and ensure a professional and inclusive environment
Route concerns to appropriate departments and appropriately and maintain a helpful presence
Oversee procurement, travel expenses, reimbursements, and budget tracking using university systems (e.g., Bull Marketplace, Maxient)
Maintain spreadsheets and databases for audits and verification
Manage website updates and internal communications
Lead student assistant recruitment, onboarding, and supervision
Monitor payroll and eligibility, update job descriptions, and coordinate with Human Resources management
Support training and development efforts within the DOS unit
Coordinate logistics for student-centered events, workshops, and leadership programs
Support student community building efforts through accessible programming and outreach
Engage in university-wide and divisional committees
Participate in professional development activities and contribute to continuous improvement efforts
Other duties as assigned
Qualification
Required
High school diploma or equivalent
At least four years of experience in an office or administrative support position
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
Ability to manage multiple tasks and prioritize effectively in a dynamic environment
Attention to detail and accuracy in data entry and visitor tracking
Ability to work independently and as part of a team
Strong written and verbal communication skills
Preferred
Experience in a higher education or student affairs setting
Strong interpersonal and customer service skills; ability to interact professionally with students, staff, and visitors
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) and familiarity with office technology
Experience with scheduling, calendar management, and meeting coordination
Familiarity with FERPA and handling confidential information appropriately
Bilingual or multilingual abilities (preferred but not required)
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida
University of South Florida is a public research university located in Tampa, Florida.
10001+ employees
H1B Sponsorship
University of South Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (149)
2024 (79)
2023 (95)
2022 (49)
2021 (68)
2020 (56)
Funding
Current Stage
Late StageTotal Funding
$170.33MKey Investors
The Duke Energy FoundationNational Institute of Standards and TechnologyFederal Railroad Administration
2024-09-17Grant· $0.07M
2024-04-03Grant· $0.2M
2023-09-25Grant· $17.07M
Leadership Team
Sidney Fernandes
CIO and Vice President Digital Experiences
Shilen Patel
Trustee
Recent News
2025-12-14
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2025-11-11
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