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University of Washington · 1 day ago

Administrative Specialist

Greater Seattle Area

Full-time

Onsite

Senior Level

$62K/yr - $92K/yr

5+ years exp

The University of Washington is seeking an Executive Assistant for UW Medical Center-Montlake, which is a top-rated academic medical center in Seattle. The role involves providing high-level administrative support to multiple executives, overseeing employee recognition programs, and managing internal communications and events.

EducationHigher EducationUniversities

Responsibilities

Provide high-level administrative support to multiple executives, including calendar management, meeting coordination, and onboarding of new staff

Oversee UWMC Recognition Program and coordinate UWMC Cares Awards to promote employee engagement and recognition

Manage intranet content and internal communications to ensure timely and accurate information sharing across departments

Plan and coordinate meetings, forums, and special events, including logistics, agendas, and follow-up actions

Serve as UW ProCard holder and process invoices, purchase orders, and payments in compliance with UW and state regulations

Respond to staff inquiries and provide guidance on policies, procedures, and operational resources

Collaborate with committees and external agencies to support compliance, reporting, and organizational initiatives

Qualification

Executive-level supportConfidentialityWorkdayEvent coordinationOrganizational skillsProject managementCommunication skillsInterpersonal skills

Required

Bachelor's Degree and 5 years of experience providing executive-level administrative support in a large, complex organization

Proven ability to handle confidential personnel and financial information with discretion

Strong organizational, communication, and interpersonal skills, with the ability to manage multiple priorities and maintain professionalism under pressure

Experience supporting C-suite or senior executives in an academic medical center or public-sector environment

Familiarity with University of Washington systems such as Workday and the intranet

Demonstrated success managing complex projects or programs involving multiple stakeholders

Commitment to continuous process improvement, service excellence, and collaboration across departments

The position requires the ability to perform tasks such as sitting, standing, keyboarding, and occasional reaching, stretching, bending, and moving about

The role may involve lifting or carrying items up to 20 pounds

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration