City National Bank · 3 days ago
Administrative Specialist Senior
Los Angeles, CA
Full-time
Onsite
Mid, Senior Level
$24.46/hr - $36.69/hr
4+ years expCity National Bank is a subsidiary of Royal Bank of Canada, focused on fostering client relationships and community engagement. They are seeking an Administrative Specialist Senior who will support managers and teams by managing schedules, coordinating office functions, and completing special projects while ensuring exemplary customer service.
BankingFinanceFinancial Services
Responsibilities
Supports manager/team as assigned by keeping he/she/them informed of activities impacting assigned group
Assists with scheduling, reports, agenda’s, or other activities as required
Frequently interfaces with internal and external clients and is responsible for exhibiting exemplary customer service in all interactions
Coordinates “office” functions and activities that may involve mail, phones, supplies, travel arrangements, equipment, moves, facilities, paperwork, and other duties
Completes special projects as assigned
Often has responsibility for or participates in special projects that may be temporary or permanent in nature
Composes and creates correspondence, reports and other moderately complex documents which may contain statistical data and/or confidential information which require accuracy and speed
Composes routine correspondence, reports and other documents as directed by assigned attorney
Proofreads documents for typographical errors
Utilizes word processing programs to create, revise, store and print various documents as required
Inputs various information to computer system via terminal entry according to established procedures
Ensures documents conform to established guidelines pertaining to format, English grammar and style
Assists in gathering information from various sources (i.e., internal files, computer reports, etc.) and organizing into specified/established format
Performs various operations (e.g., mathematical calculations, sorting data, etc.) on information gathered from various sources for use by assigned attorney or staff members
Contacts customers and/or Bank personnel to request information/documentation
Sets up and maintains filing systems, sorts and files various documents and maintains records of materials removed from files
May prepare indexing/cross-referencing aids
Make routine checks and comparisons of data by using various departmental sources (i.e., computer reports, filing systems, etc.) to verify information
Answers and screens incoming calls
Forwards to appropriate attorney/department personnel based on established directory listing
Makes and schedules appointments and/or meetings for assigned attorneys
Opens, sorts, date stamps and distributes incoming mail for assigned attorney
Stuffs, seals and addresses outgoing mail for distribution through various mailing systems (inter-office, U.S. Post Office, etc.)
May act on incoming correspondences as directed by Supervisor
Photocopies documents as required
Qualification
Required
4 years in an administrative capacity required
2 years of basic computer experience required (eg. Microsoft Word, Excel, Outlook, and Powerpoint)
Preferred
Excellent verbal and written communication skills
Ability to effectively communicate with all levels of Bank personnel and customers
Ability to use computer and various software programs including MS Office applications such as Word, Excel, PowerPoint, etc
Strong interpersonal and organizational skills with the ability to manage multiple priorities
Ability to pay close attention to detail
Benefits
Comprehensive healthcare coverage, including Medical, Dental and Vision plans, available the first of the month following start date
Generous 401(k) company matching contribution
Career Development through Tuition Reimbursement and other internal upskilling and training resources
Valued Time Away benefits including vacation, sick and volunteer time
Specialized health and family planning benefits including fertility benefits, and cancer, diabetes and musculoskeletal support programs
Career Mobility support from a dedicated recruitment team
Colleague Resource Groups to support networking and community engagement
Company
City National Bank
City National Bank offers a full complement of banking, trust and investment services. It is a sub-organization of City National.
1001-5000 employees
H1B Sponsorship
City National Bank has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (76)
2024 (78)
2023 (145)
2022 (93)
2021 (107)
2020 (62)
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
Howard Hammond
CEO City National Bank
Fiyaz Khan
Senior Vice President, Structured Products
Recent News
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