University of South Florida Libraries · 1 day ago
Administrative Specialist
St. Petersburg, FL
Full-time
Onsite
Mid Level
$40K/yr - $42K/yr
4+ years expThe University of South Florida Libraries is seeking an Administrative Specialist to provide high-level administrative and operational support to the Dean of Students and University Student Centers on the St. Petersburg campus. This role involves managing office operations, serving as the primary point of contact, overseeing financial systems, and coordinating student engagement events.
Higher Education
Responsibilities
Manage daily operations of the DOS office, including scheduling, travel coordination, meeting preparation, and documentation
Serve as the primary point of contact at the reception desk of the Judy Genshaft Student Life Center from 8:00am – 5:00pm
Oversee procurement, travel expenses, reimbursements, and budget tracking using university systems (e.g., Bull Marketplace, Maxient)
Lead student assistant recruitment, onboarding, and supervision
Coordinate logistics for student-centered events, workshops, and leadership programs
Engage in university-wide and divisional committees
Participate in professional development activities and contribute to continuous improvement efforts
Other duties as assigned
Qualification
Required
This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
Preferred
Experience in a higher education or student affairs setting
Strong interpersonal and customer service skills; ability to interact professionally with students, staff, and visitors
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) and familiarity with office technology
Ability to manage multiple tasks and prioritize effectively in a dynamic environment
Experience with scheduling, calendar management, and meeting coordination
Attention to detail and accuracy in data entry and visitor tracking
Familiarity with FERPA and handling confidential information appropriately
Ability to work independently and as part of a team
Strong written and verbal communication skills
Bilingual or multilingual abilities (preferred but not required)
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida Libraries
The University of South Florida Libraries accelerate learning and knowledge production through distinctive collections, information service innovation, and thought leadership.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase