Geosyntec Consultants · 1 day ago
Administrative Specialist
US-CA-San Diego
Full-time
Onsite
Entry Level
$24.89/hr - $34.85/hr
2+ years expGeosyntec Consultants is an innovative, international engineering and consulting firm that provides office and reception support in their San Diego, CA office. The Administrative Specialist will perform responsible administrative and secretarial work, assist departments, and exercise considerable initiative and independent judgment in managing a diversified workload.
ConsultingCRMEnvironmental ConsultingInformation TechnologyInnovation Management
Responsibilities
Assemble and coordinate the production of reports, technical papers, forms and summaries and other documents of varying complexity and confidentiality prepared by, or under the supervision of the Office Manager, professional staff or Branch Manager
Compose material and information and type and design general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to client, project, and professional matters. Proofread copy for spelling, grammar and layout making appropriate changes. Responsible for accuracy and clarity of final copy. Sign correspondence as required
Create logs and databases
Perform desktop publishing and develop visual presentations for professional staff
Schedule and organize complex activities such as travel, client meetings, staff meetings, conferences, interviews and teleconferences, department and/or branch activities
Maintain appointment schedule, calendar and travel itinerary of professional staff
Organize and prioritize large volumes of information and calls
Sort and distribute mail. Draft written responses or reply by phone or e-mail when necessary. Respond to regularly occurring requests for information
Field/answer routine and non-routine questions. Work in cooperation with other assistants to cover phones
Establish, develop, maintain and update client, project, governmental agency and confidential filing systems, and, as required, maintain and update library of professional journals and magazines
Interact directly and act as a liaison with other departments, outside agencies, clients and staff, under the direction of manager, professional staff and other senior management
Complete Proposal Initiation and Project Initiation forms and open project files
Conduct research and compile and process statistical reports
Maintain calendar system regarding work in progress and inform professional staff of due dates
Deal with printer, photographer, as needed
Proof billing reviews and client invoices for accuracy
Track budgets for projects and maintain accurate records in project-related costs and project management systems
May review dailies, newspapers, newsletters for business leads or other important information
May supervise clerical personnel and their assignments including:
Manage day to day operations and workflow
Organize office procedures e.g. information filing, retrieval systems, supplies inventory and ordering; and
Organize the operation of word processing and other equipment
Perform related administrative tasks and assist other administrative staff as needed
Drive personal, company, and rental vehicles to client or company project or office sites, and other business locations, as needed
Qualification
Required
Graduation from an accredited high school or GED and a minimum of two (2) to three (3) years of administrative experience with word processing equipment, software, and other business equipment, or any equivalent combination of education
Accurate typing skills of a minimum of 40 to 50 wpm
Must be organized and able to multi-task
Availability to work overtime on short notice as required by project demands
Valid U.S. driver's license and a satisfactory driving record for business travel
Preferred
Advanced proficiency in the use of office equipment and the most recent release of MS Office and database software
Knowledge of operations, accounting procedures and administrative policies and procedures
Benefits
Paid holidays
Vacation
Sick
Personal paid time off
Medical
Dental
Vision
Life
Disability insurance
401(k)
Other benefits to eligible employees
Company
Geosyntec Consultants
Geosyntec is a full-service consulting and engineering firm that works with private and public sector clients.
1001-5000 employees
H1B Sponsorship
Geosyntec Consultants has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (47)
2024 (50)
2023 (26)
2022 (39)
2021 (23)
2020 (18)
Funding
Current Stage
Late StageTotal Funding
unknown2022-05-10Acquired
Leadership Team
Peter Zeeb
Senior Principal, President and CEO
Recent News
2024-11-07
Google Patent
2024-11-07
Company data provided by crunchbase