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Maricopa County · 1 day ago

Administrative Specialist

234 N Central Ave, Phoenix, AZ 85004

Full-time

Onsite

Entry Level

$20.25/hr - $30.50/hr

2+ years exp

Maricopa County is dedicated to providing compassionate guardianship and conservatorship for vulnerable adults. The Administrative Specialist will provide specialized clerical support to the Public Fiduciary Director and office staff, ensuring smooth administrative functions within the department.

AssociationGovernmentHealth CareNon Profit

Responsibilities

Coordinate employee access to computer applications and communication systems, and ensure that current and new staff have all the necessary equipment needed for their role

Schedule and plan internal staff meetings, which include preparing certificates and reserving the meeting location

Train new administrative support staff and is the point of contact for department administrative processes

Manage inventory of office supplies and office equipment; submit requests for supplies and equipment orders

Retrieve and deliver highly confidential materials, including but not limited to payroll checks, bus passes, and legal documents

Create and maintain spreadsheets, including employee phone lists, schedules, calendars, and directories

Arrange and provide administrative support with other County departments, including facility management, fleet services, and payroll

Provide coverage for the file room, mail processing, and the reception desk

Coordinate a high volume of phone calls from the public, including hospitals and doctors’ offices

Qualification

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookAdministrative experienceHigh School diplomaCustomer service skillsOrganizational skillsTeamwork

Required

Two years of experience performing high-volume office, administrative, or clerical duties

High School diploma or GED

Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire

Preferred

Associate's degree or higher

Four years of experience performing office, administrative, and clerical duties

Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Benefits

Work with a greater purpose

Tuition reimbursement

Exceptional work-life balance

Opportunities for growth and development within Maricopa County

Low-cost, high-value healthcare for you and your qualifying dependents

Child care benefits, including access to our on-site center, Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively

Paid vacation, sick time, and parental leave

Extensive wellness program, including healthcare premium discounts

Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1