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Fehr & Peers · 1 day ago

Administrative Specialist

Oakland, California

Full-time

Onsite

Entry, Mid Level

$25/hr - $30/hr

2+ years exp

Fehr & Peers is dedicated to transforming transportation infrastructure and promoting sustainability within local communities. They are seeking an Administrative Specialist to support day-to-day operations, manage front desk responsibilities, and assist with various administrative tasks including event planning and invoicing.

Civil EngineeringConsultingTransportation

Responsibilities

Be the welcoming face of our team by greeting visitors, managing phone calls, and maintaining a professional office space, preparing meeting minutes, assisting with recruitment scheduling and other administrative responsibilities

Provide general administrative support, including data entry, processing invoices, setting up projects in our invoicing system, and other general tasks

Assist Operations Managers with administrative duties as needed

Collaborate with and backfill for the Oakland and Walnut Creek administration team, including travel to the Walnut Creek office as needed

Coordinate meetings, events, and travel arrangements

Manage project-related paperwork, such as insurance certificates and business certifications

Contribute to companywide administrative initiatives aimed at enhancing collaboration and services

Handle credit card reconciliation and prepare petty cash reconciliation statements

Process accounts payable expenses, create check requests, and address accounts payable inquiries

Order lunch for office trainings/meetings and order snacks/drinks

Execute duties with a customer service and problem-solving attitude

Qualification

Adobe ProfessionalMicrosoft Office SuiteAccounts receivableAccounts payableCustomer serviceData entryTime managementOrganizational skillsProblem-solvingCollaborationFlexibility