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MemorialCare · 1 week ago

Administrative Specialist

Fountain Valley, CA

Full-time

Onsite

Entry Level

$26.48/hr - $38.40/hr

2+ years exp

MemorialCare is a nonprofit integrated health system that includes leading hospitals and medical groups. The Administrative Specialist provides complex administrative support and project coordination to facilitate the daily functions and operations of the department.

ChildrenHealth CareHospitalMedicalNon Profit

Responsibilities

Provides more complex administrative support and project coordination for the department head, managers, and/or staff members to include the following: Answers phones, screens calls, takes messages, and routes to appropriate members/staff

Manages multiple calendars and schedules/plans meetings

Coordinates project proposals and recommends updates to department documents

Schedule meetings, prepare agendas for meetings, and prepare meeting minutes

Tracking task and project progress

Prepare operational reports e.g., productivity, and JOC data

Respond to operational team requests

Organize ShareFile, update and maintain share file folders

Prepare PowerPoint presentations for meetings as needed

Runs standard reports including metrics, census, hospitalization, emergency visits, etc

Demonstrates proficiency in computer navigation and medical/financial databases communications

Typing up copy for presentations

Prepare JOC presentation and maintain JOC calendar

Monitor and/or respond to routine email/inquires for others

Performs other duties as assigned

Qualification

Healthcare experienceDatabase managementAdvanced computer skillsInsurance knowledgeCommunication skillsOrganizational skills

Required

2+ years' experience in healthcare setting with data entry, mail processing scheduling and file maintenance with evidence of designing and maintaining computerized databases and spreadsheets

Advanced computer skills in Macintosh and Microsoft Windows environment, including Word, Excel, PowerPoint and Access

Excellent verbal, written and interpersonal communication skills

Must have excellent organizational skills

Required: High school diploma or GED