Scope Services, Inc. ยท 22 hours ago
Administrative Specialist
Syracuse, NY, US
Full-time, Contract
Onsite
New Grad, Entry Level
$26/hr - $28/hrScope Services, Inc. is seeking a responsible Administrative Specialist to perform a variety of administrative and clerical tasks. The role involves providing support to managers and employees, managing documentation, and assisting with daily office needs.
ConstructionEnergyEnergy ManagementProject ManagementService Industry
Responsibilities
Provide administrative support to the Project Manager and leadership team for a workforce of approximately 50 employees
Manage and maintain employee-related documentation, including time-off requests, vacation tracking, and personnel paperwork
Serve as a point of contact for employee inquiries, including phone calls and general administrative requests
Develop, maintain, and update Excel-based tracking tools, reports, and lists
Assist with daily and weekly operational reporting, including data compilation, validation, and formatting
Utilize Excel functions and formulas to analyze data; create and maintain pivot tables as needed
Maintain organized electronic and physical filing systems in accordance with company policies
Support the implementation and adherence to office policies and procedures
Order and manage office supplies; research vendors and pricing as needed
Coordinate logistics and planning support for traveling personnel, including schedules and documentation
Provide administrative support to visitors at the warehouse or office location
Act as a liaison and point of contact for internal departments and external clients as needed
Manage calendars, schedule meetings, and coordinate communications on behalf of leadership
Qualification
Required
Excellent oral and written communication skills
Ability to organize work using tools, including MS Excel and office equipment
Provide administrative support to the Project Manager and leadership team for a workforce of approximately 50 employees
Manage and maintain employee-related documentation, including time-off requests, vacation tracking, and personnel paperwork
Serve as a point of contact for employee inquiries, including phone calls and general administrative requests
Develop, maintain, and update Excel-based tracking tools, reports, and lists
Assist with daily and weekly operational reporting, including data compilation, validation, and formatting
Utilize Excel functions and formulas to analyze data; create and maintain pivot tables as needed
Maintain organized electronic and physical filing systems in accordance with company policies
Support the implementation and adherence to office policies and procedures
Order and manage office supplies; research vendors and pricing as needed
Coordinate logistics and planning support for traveling personnel, including schedules and documentation
Provide administrative support to visitors at the warehouse or office location
Act as a liaison and point of contact for internal departments and external clients as needed
Manage calendars, schedule meetings, and coordinate communications on behalf of leadership
Preferred
Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data validation
Strong organizational skills with the ability to manage multiple priorities simultaneously
High level of attention to detail and accuracy in data entry and reporting
Professional written and verbal communication skills, particularly in email correspondence
Demonstrated ability to work cooperatively with project leadership and cross-functional teams
Experience supporting operations, field teams, or project-based environments preferred
Ability to handle sensitive and confidential information with discretion
Proactive problem-solver with the ability to anticipate administrative needs
Basic leadership or team coordination experience is a plus
Willingness to adapt to changing project needs and timelines
Other tasks as needed to support the project
Benefits
401(k)
Dental insurance
Health insurance
Life insurance
Vision insurance
ESSL-PTO After90 days
Company
Scope Services, Inc.
Scope Services, Inc. was founded in 1965 and is a privately held corporation headquartered in St. Joseph Michigan.
Founded in 1965
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
John Moore
Chief Information Security Officer
Company data provided by crunchbase