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State of Arkansas · 23 hours ago

ADMINISTRATIVE SPECIALIST

North Little Rock, AR

Full-time

Onsite

New Grad, Entry Level

$36K/yr - $53K/yr

The State of Arkansas is dedicated to serving Arkansas Veterans and their eligible dependents. The Administrative Specialist is responsible for performing a variety of office duties to ensure efficient operations and support for agency staff and programs, including handling administrative tasks, coordinating schedules, and assisting with customer service.

EducationEmploymentGovernmentPublic RelationsRecreation

Responsibilities

Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment

Maintain and update office filing systems, both physical and electronic, ensuring that documents are properly organized and easily accessible

Draft and proofread internal and external communications, including memos, reports, and correspondence

Coordinate meetings, appointments, and conferences for agency staff and leadership

Manage calendars, ensuring that appointments, deadlines, and meetings are scheduled efficiently and with attention to priority

Prepare and distribute meeting agendas, take minutes, and track follow-up actions for meetings

Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies

Provide helpful, professional, and timely responses to inquiries, referring questions to appropriate staff when necessary

Accurately input and maintain data in electronic systems, databases, and spreadsheets

Monitor and update records or databases to ensure that information is current and accurate

Ensure that supplies and materials are ordered and available to meet operational needs

Qualification

Office software applicationsOrganized records managementCustomer serviceData entryProfessional communicationProcess improvementProblem-solving

Required

A high school diploma or equivalent is required

Ability to draft clear, concise, and professional correspondence

Ability to interact with the public, staff, and leadership in a professional and approachable manner

Ability to maintain organized records and files

Ability to assess situations, troubleshoot problems, and implement effective solutions in a timely manner

Ability to handle sensitive and confidential information with discretion and in compliance with state and federal privacy laws

Knowledgeable of office software applications (e.g., Microsoft Word, Excel, PowerPoint), and familiarity with office equipment (e.g., copiers, fax machines, phone systems)

Proactive in identifying opportunities for process improvement and streamlining office operations