NORTHERN LAKES COMMUNITY MENTAL HEALTH ยท 10 hours ago
Administrative Specialist
Traverse City, MI
Full-time
Onsite
Mid, Senior Level
$53K/yr - $60K/yr
5+ years expNorthern Lakes Community Mental Health is seeking an Administrative Specialist for Contracts and Facilities Management. This role provides advanced administrative support, requiring multitasking and the ability to work independently while managing various software applications and assisting with contract and facilities management functions.
Health CareMental HealthNon ProfitWellness
Responsibilities
Function as an Administrative Specialist for the Contracts and Facilities Manager
Answer, screen, and direct incoming calls for Contracts and Facilities Team
Prepare and compile correspondence and reports related to contracts and facilities management functions
Assist with establishing, maintaining, and distributing databases, files, and other documents as requested
Work with Finance Department to find solutions to payment issues
Work with supervisor on capital facilities plan to organize and track approved project expenditures
Assisting with bidding projects which include making contact, explaining and organizing bidding documents
Assist with scheduling meetings, video conference equipment, prepare agendas, and take meeting minutes as assigned
Provide guidance, direction and information to employees and supervisors regarding contract and facility issues or concerns
Assist with policy and procedure reviews to ensure Contract and Facilities Management policies are followed
Attend and take minutes for Contract and Facilities team meetings
Work with maintenance workers regarding submission of invoices and receipts in a timely manner
Provide administrative support to help maintenance workers focus on projects and tasks
Work with Residential Services Administrator regarding purchase of supplies for Board operated homes
Maintain excellent relationships with contractors, Facilities and Contracts staff and CMH staff
Make recommendations for continuous quality improvement in the delivery of services
Qualification
Required
Minimum of five (5) years of experience in secretarial and general office work
Advanced computer and organizational skills
Preferred
Associates degree in business or a related field
Preference for business administration experience
Benefits
Medical Insurance (4 options)
Dental Insurance (2 options)
Vision Insurance (2 options)
Health Savings Account
Healthcare and dependent care flex spending account
MERS Retirement Plan (with Employer matching up to 5%)
Paid Time Off (18 days in 1st year)
Holidays (13 days)
Employee Assistance Program
Short Term Disability
Long Term Disability
Accidental Death & Dismemberment Insurance
Company
NORTHERN LAKES COMMUNITY MENTAL HEALTH
Our mission is to improve the overall health, wellness, and quality of life for the individuals, families, and communities that we serve.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Nancy Stevenson
Chief Operations Officer
Company data provided by crunchbase