Kelly Science, Engineering, Technology & Telecom · 16 hours ago
Administrative Specialist
Deer Park, TX
Contract
Onsite
Mid Level
$23/hr - $26/hrKelly Science, Engineering, Technology & Telecom is seeking an Administrative Support Specialist. This role provides specialized administrative support to leadership and teams within the logistics organization, managing workflow and priorities with limited supervision.
Staffing & Recruiting
Hiring Manager
Tony Miers
Responsibilities
Offer professional administrative support to leaders, colleagues, and organizational groups by managing tasks independently and prioritizing workload effectively
Demonstrate strong organizational skills; meet tight deadlines in a fast-paced, dynamic environment
Proactive, resourceful, and self-motivated; may supervise or delegate work to other administrative employees or office assistants
Independently schedule meetings and events, book conference rooms, order catering, and coordinate the visitor/guest process
Coordinate end-to-end delivery of department or group events and special projects
Take meeting notes and summarize key information and action items concisely
Display clear and concise verbal and written communication skills; foster open channels of communication to help teams leverage information
Maintain discretion with sensitive and confidential information
Act as the primary administrative contact, quickly establishing rapport with managers, clients, and internal/external stakeholders
Provide knowledgeable answers to business function questions and take appropriate actions in the absence of the leader
Excellent time management, attention to detail, and ability to keep work flowing without disruption
Supervise and coach office assistants; support an inclusive and collaborative work environment
Effectively prioritize requests from multiple managers and collaborate to meet organizational goals
Plan and arrange complex domestic and international travel, understand time zone and cultural differences, and prepare detailed itineraries
Advanced skills in MS Office (Word, Excel, PowerPoint, Outlook) and ability to quickly learn other internal systems (such as Dow Systems)
Manage, approve, and review TER reporting and expense submissions; ensure compliance with company policies and Dow’s Code of Business Conduct
Advocate for and promote safety behaviors; may serve as team or area safety contact
Maintain and manage documents in libraries for the logistics organization, ensuring document integrity and organization health
Qualification
Required
Provides specialized administrative support to leadership and teams within the logistics organization
Exercises discretion and independent judgment in managing workflow and priorities
Operates with limited supervision and is entrusted with full authority to support assigned leader(s)
Offer professional administrative support to leaders, colleagues, and organizational groups by managing tasks independently and prioritizing workload effectively
Demonstrate strong organizational skills; meet tight deadlines in a fast-paced, dynamic environment
Proactive, resourceful, and self-motivated; may supervise or delegate work to other administrative employees or office assistants
Independently schedule meetings and events, book conference rooms, order catering, and coordinate the visitor/guest process
Coordinate end-to-end delivery of department or group events and special projects
Take meeting notes and summarize key information and action items concisely
Display clear and concise verbal and written communication skills; foster open channels of communication to help teams leverage information
Maintain discretion with sensitive and confidential information
Act as the primary administrative contact, quickly establishing rapport with managers, clients, and internal/external stakeholders
Provide knowledgeable answers to business function questions and take appropriate actions in the absence of the leader
Excellent time management, attention to detail, and ability to keep work flowing without disruption
Supervise and coach office assistants; support an inclusive and collaborative work environment
Effectively prioritize requests from multiple managers and collaborate to meet organizational goals
Plan and arrange complex domestic and international travel, understand time zone and cultural differences, and prepare detailed itineraries
Advanced skills in MS Office (Word, Excel, PowerPoint, Outlook) and ability to quickly learn other internal systems (such as Dow Systems)
Manage, approve, and review TER reporting and expense submissions; ensure compliance with company policies and Dow's Code of Business Conduct
Advocate for and promote safety behaviors; may serve as team or area safety contact
Maintain and manage documents in libraries for the logistics organization, ensuring document integrity and organization health
Proven leadership abilities, adaptability, and exceptional work ethic
Strong ability to reduce complexity and deliver clear communication tailored to various audiences
Experience in building internal and external relationships to achieve positive organizational outcomes
Schedule: Monday – Friday, 8am – 5pm (40 hours/week), fully onsite
Must be fluent in Word, Excel, PowerPoint, Outlook
Responsible for manager's calendar maintenance and expense report processing
Preferred
Logistics background highly preferred
Ideal candidate has experience in logistics document management and library systems
Company
Kelly Science, Engineering, Technology & Telecom
Kelly Science, Engineering, Technology & Telecom specializes in science, engineering, technology, and telecom.
Founded in 1946
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Linda Stuit
Senior Vice President, Engineering Specialty
Company data provided by crunchbase