Apply on Employer Site

University of Maryland, Baltimore (UMB) · 21 hours ago

Administrative Specialist

Baltimore, MD

Contract

Onsite

Mid Level

$69K/yr - $78K/yr

3+ years exp

The University of Maryland, Baltimore (UMB) is a public university seeking an Administrative Specialist for its School of Medicine, Division of General Internal Medicine. This role involves administering financial, procurement, and human resource functions, ensuring compliance with policies, and managing the unit's budget.

BiotechnologyHealth Care

H1B Sponsor Likely

Responsibilities

Administer financial (FIN), procurement (SSA), and human resource (HR) functions for an administrative office or department formulating unit plans, policies, and procedures, setting goals and objectives, adhering to rules and regulations. Maintains unit's budget

Adhere, propose, and ensure standards of operation, policies, protocols, and procedures to ensure compliant, effective, and efficient operations. Implements campus policies, procedures and programs, and ensures compliance

Assist in the long- and short-term planning to meet business objectives and ensures long- and short-term assignments and projects are achieved

Administer the daily financial operations, procurement, and human resources of the unit, including payroll processing, human resource transactions, purchase orders, and financial budgeting, forecasting, and reporting

Identify and assist in the development of future business process changes to administrative unit. Ensure effective use of resources within department and may supervise support staff

Perform line by line budget and financial trend analyses of departmental budgets. Determine if allocation of funds meet needs of unit or identify deficits and develop proposal to meet the unit's goals

Prepare and assembles statistical data and reports for use in budgetary evaluation, maintaining downloaded data to coordinate necessary computer files. Creates monthly, quarterly, and annual reports and ensures financial information has been recorded accurately

Prepare unit’s budget and performs micro trend analyses and financial forecasts

Facilitate payroll (staff and/or faculty) activities such as analyzing commitment accounting data and effort logs, tracking payroll adjustments and cost sharing commitments, ensuring timely submission and approval, and tracking timesheets for compliance. Ensure department payroll reconciliation is accurate by performing audits and analysis. (FIN-PR)

Administer purchasing and travel management for administrative unit's department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements. Determines client needs from analysis and designs procurement methodology, researches markets, and assists in contracts and negotiations. Prepares travel journal entries and reviews travel expenditures. (SSA/FIN)

Manage and attends to confidential matters of employment, credentialing, payroll and records management processes for the department Investigate, research, and apply human resource regulation, practice, and policy to provide hands on and problem resolution support. Administer employment, credentialing, payroll, and human resource records processes for the unit. Collaborate with Human Resource Services to implement and effectively communicate campus human resource policy, regulations, procedures, and programs. Analyzes personnel trends and is responsible for monitoring, tracking, and ensuring compliance. (HR)

Provide guidance, training, and mentoring to less experience personnel in day-to-day business operations. Acquire and distribute new expertise and methods. Recognized as an expert in a functional unit and advises others

Perform accounts receivable and payable activities in accordance to Generally Acceptable Accounting Principles (GAAP) ensuring unit budget is balances. Identify variances and trends and investigate. (FIN)

Serve as a liaison between unit and Financial Services (Payroll & Budget), Human Resources, and Strategic Sourcing and Acquisition Services and partners with them on campus-wide initiatives

Respond to inquiries with accurate and policy supported information. Contact appropriate resources when unable to find factual support for answers

Perform other duties as assigned

Qualification

Financial operationsHuman resourcesBudget managementProcurement processesStatistical reportingProblem resolutionEffective communicationTeam collaboration

Required

Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field

Three (3) years of related experience in human resources and business, budget, or financial operations

Knowledge of position requirements

Knowledge of all applicable requirements, regulations, and laws

Skill in effective use of applicable technology/systems

Ability to effectively communicate both verbal and written thoughts, ideas, and facts

Ability to work cooperatively with others and independently

Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery

Benefits

Comprehensive benefits package

Retirement program (pension or optional retirement plan/ORP)

Generous PAID leave package

Over 4 weeks of vacation accrued each year

15 paid holidays

3 personal leave

Unlimited accrual of sick time

Comprehensive health insurance

Professional learning and development programs

Tuition remission for employees and their dependents at any University System of Maryland school

Flexible work schedules

Teleworking options

Company

University of Maryland, Baltimore (UMB)

The University of Maryland, Baltimore (UMB) was founded in 1807.

Founded in 1953

Catonsville, Maryland, USA

5001-10000 employees

http://www.mprc.umaryland.edu

H1B Sponsorship

University of Maryland, Baltimore (UMB) has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (123)

2024 (114)

2023 (99)

2022 (90)

2021 (49)

2020 (67)