Ascend · 2 days ago
Administrative Specialist
Pensacola, FL
Full-time
Onsite
Entry Level
2+ years expAscend is a transformative company in the accounting sector, dedicated to improving the work-life balance of accounting professionals. They are seeking an organized and detail-oriented Administrative Specialist to be the first point of contact for clients and visitors while providing essential administrative support to ensure smooth office operations.
AdviceConsultingFinance
Responsibilities
Greet and welcome clients, visitors, and team members with a positive and professional attitude
Answer and direct phone calls, manage the main office email account, and respond to inquiries promptly
Assist with scheduling meetings, coordinating conference rooms, and maintaining calendars as needed
Handle incoming and outgoing mail, deliveries, and packages efficiently
Maintain a neat and organized reception area, ensuring a welcoming environment
Provide administrative support to various departments, including data entry, document preparation, and filing
Must be able to confidently manage emergencies, resolve complaints, handle inquiries from solicitors, and respond to questions from clients and internal staff
Assist with the organization of firm events, including client meetings, team gatherings, and training sessions
Support special projects and other administrative tasks as assigned
Qualification
Required
2-3 years of experience in an administrative or receptionist role, preferably in a professional services setting
Strong organizational and multitasking abilities with a keen attention to detail
Excellent communication and interpersonal skills, with the ability to interact professionally with clients and team members
Ability to maintain confidentiality and handle sensitive information appropriately
Positive attitude, adaptability, and a commitment to providing exceptional service
Proficiency in Microsoft Office Suite
Benefits
Paid time off and 12 firm paid holidays
Professional development opportunities, including training and certifications
Leadership opportunities
Major medical, dental, and vision insurance
Employer-paid life insurance
Long-term disability coverage
401(k) with profit sharing
Equity program for Senior Managers+ and top performing Managers
Company
Ascend
Ascend is a consulting firm that helps CPAs reach their goals.
1001-5000 employees
H1B Sponsorship
Ascend has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (16)
2023 (12)
2022 (9)
2021 (11)
2020 (6)
Funding
Current Stage
Late StageTotal Funding
$2.02M2025-02-14Seed· $2.02M
Leadership Team
Erin Stahmer
Co-Founder & Chief People Officer
David Fulcher
Chief Financial Officer
Company data provided by crunchbase