Clean Virginia · 4 days ago
Administrative Specialist
Charlottesville, VA
Full-time
Onsite
Mid Level
3+ years expClean Virginia is seeking a detail-oriented, proactive Administrative Specialist. The role involves managing office operations, technology coordination, and providing administrative support to ensure a well-functioning workspace and smooth organizational processes.
Civic & Social Organization
Responsibilities
Manage day-to-day operations of the Charlottesville office, ensuring a well-functioning and welcoming workspace
Oversee annual setup and operations of the temporary Richmond office during the Virginia General Assembly session (December–April), including leases, utilities, equipment, and staff needs
Coordinate facilities vendors and service providers; manage leases, supply orders, repairs, and mail systems
Maintain inventory of office equipment and supplies across locations
Serve as point of contact for all internal technology systems, coordinating with vendors and IT consultants
Maintain hardware and software systems; manage user accounts, devices and troubleshooting
Support smooth digital operations for staff in offices and remote settings
Support operations team and external bookkeeper in Clean Virginia’s financial operations, including assisting with payroll processing, expense reimbursements, organizational programmatic budgeting and actuals, and vendor payments
Manage organizational inboxes and incoming communications; triage inquiries as appropriate
Maintain internal systems for recordkeeping, file organization and compliance
Assist the operations team with delegated tasks and special projects
Provide administrative support for organization-wide meetings, retreats and events
Develop and maintain internal administrative policies and procedures in coordination with the operations team
Support onboarding and offboarding processes for staff
Ensure Clean Virginia’s strategic imperative of equity, justice, and inclusion is included in all efforts
Perform other duties as assigned
Qualification
Required
Commitment to Clean Virginia's mission and values
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Able to manage multiple priorities
Must be based in or willing to relocate to Charlottesville, VA
3+ years of relevant experience in office management, administration or operations
Familiarity with bookkeeping, payroll systems and vendor management systems — experience with QuickBooks, Divvy and Bill.com preferred
Comfort and skill with technology — experience with Google Workspace, Slack, Salesforce and IT troubleshooting preferred
Experience managing facilities, leases and vendors preferred
Preferred
Experience with QuickBooks, Divvy and Bill.com
Experience with Google Workspace, Slack, Salesforce and IT troubleshooting
Experience managing facilities, leases and vendors
Benefits
401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Paid time off
Retirement plan
Vision insurance
Company
Clean Virginia
Clean Virginia is an independent advocacy organization with an associated Political Action Committee, Clean Virginia Fund.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase