University of South Florida · 1 week ago
Administrative Specialist
Tallahassee, FL
Full-time
Onsite
Mid Level
4+ years expThe University of South Florida is a top-ranked research university dedicated to providing a safe and effective educational environment. They are seeking an Administrative Specialist to perform higher-level office support duties and provide specialized program support for the 21st Century Community Learning Centers Administrative Team.
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Responsibilities
Respond to and initiate inquiries (questions regarding purchasing, invoicing, website, travel, scheduling, etc.). Explain policies, answer questions and independently resolve problems whenever feasible. Prepare the documentation necessary for processing subgrantee reimbursement requests. Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals and reports using appropriate word processing and spreadsheet tools
Support human resources and payroll processes as a primary contact or backup for payroll preparation or certification, leave tracking, appointment papers, and other requirements. Arrange and coordinate travel and travel reimbursement for staff. Plan, prioritize and schedule meetings and appointments for 21st CCLC staff. Make decisions on a daily basis regarding calendars
Serve as primary contact for the 21st CCLC web-based system and assist callers with inquiries, troubleshooting issues, communicating with the website programmer to resolve issues, and activate and de-activate users
Prepare presentation materials for use by others, editing content and adding appropriate graphic and design elements. These responsibilities may include creating basic web content
Perform other duties as assigned
Qualification
Required
This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
Requires: Criminal History Background Check - Level 1
Requires: Criminal History Background Check - Level 2
Preferred
A two-year degree or equivalent and four years of experience in an office or administrative support position
Basic knowledge of web-based systems and databases
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida
University of South Florida is a public research university located in Tampa, Florida.
10001+ employees
H1B Sponsorship
University of South Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (149)
2024 (79)
2023 (95)
2022 (49)
2021 (68)
2020 (56)
Funding
Current Stage
Late StageTotal Funding
$170.33MKey Investors
The Duke Energy FoundationNational Institute of Standards and TechnologyFederal Railroad Administration
2024-09-17Grant· $0.07M
2024-04-03Grant· $0.2M
2023-09-25Grant· $17.07M
Leadership Team
Sidney Fernandes
CIO and Vice President Digital Experiences
Shilen Patel
Trustee
Recent News
2026-01-22
2026-01-22
2025-12-14
Company data provided by crunchbase