University of South Florida Libraries ยท 11 hours ago
Administrative Specialist
Tallahassee, FL
Full-time
Onsite
Mid Level
$33K/yr - $37K/yr
4+ years expThe University of South Florida Libraries is seeking an Administrative Specialist to support the 21st Century Community Learning Centers Administrative Team. This role involves performing higher-level office support duties, providing specialized program support, and managing various administrative tasks such as scheduling, documentation, and communication.
Higher Education
Responsibilities
Respond to and initiate inquiries (questions regarding purchasing, invoicing, website, travel, scheduling, etc.). Explain policies, answer questions and independently resolve problems whenever feasible
Prepare the documentation necessary for processing subgrantee reimbursement requests
Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals and reports using appropriate word processing and spreadsheet tools
Support human resources and payroll processes as a primary contact or backup for payroll preparation or certification, leave tracking, appointment papers, and other requirements
Arrange and coordinate travel and travel reimbursement for staff
Plan, prioritize and schedule meetings and appointments for 21st CCLC staff
Make decisions on a daily basis regarding calendars
Serve as primary contact for the 21st CCLC web-based system and assist callers with inquiries, troubleshooting issues, communicating with the website programmer to resolve issues, and activate and de-activate users
Prepare presentation materials for use by others, editing content and adding appropriate graphic and design elements. These responsibilities may include creating basic web content
Perform other duties as assigned
Qualification
Required
High school diploma or equivalent
At least four years of experience in an office or administrative support position
Criminal History Background Check - Level 1
Criminal History Background Check - Level 2
Preferred
A two-year degree or equivalent
Four years of experience in an office or administrative support position
Basic knowledge of web-based systems and databases
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida Libraries
The University of South Florida Libraries accelerate learning and knowledge production through distinctive collections, information service innovation, and thought leadership.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase