Placement By Design, Inc. · 3 days ago
Administrative Specialist
Irving, TX
Full-time
Onsite
New Grad, Entry LevelPlacement By Design, Inc. is seeking an Administrative Specialist to support various administrative tasks. The role involves managing front office duties, assisting with travel arrangements, and maintaining office supplies and directories.
Architecture & Planning
Hiring Manager
Amy Rogers, CCC-SLP
Responsibilities
Unlocking/locking doors and turning on/off TV
Answering phones, assisting in clearly directing incoming callers
Greets and directs clients and other visitors
Collects and sorts of incoming mail, delivery parcels and faxes
Prepares outgoing mail and delivery parcels
Maintains front office, reception and conference room areas
Maintaining survey equipment check out
Types memos, letters, VE reports and other correspondence for other architects, engineers, development department and/or accounting department
Maintaining office supplies such as paper levels for all printers, Staples order and Amazon ordering
Works with supervisor to be responsible for placing service calls for office equipment
Maintain USPS postage stamps and equipment and other parcel delivery equipment and supplies
Connects with outside product vendors to coordinate presentations and Lunch N Learns for the office as well as internal presentations
Sends out Anniversary, Birthday and New Team Member announcements
Maintain Office Directories and Maps
Assisting Supervisor with various administrative tasks such as but not limited to a few New Hire documents in the New Hire Packet, gathering headcounts for events, file folder creation and organization
Order lunch for office wide events and/or small meetings
Booking Flights, as needed
Booking Rental Cars, as needed
Calling hotels to get necessary forms for payment, as needed
Handle issues with travel arrangements while employees are on site (when needed)
File receipts with correct billing correspondence digitally and physically
Assisting in various tasks from others around the office as needed
Qualification
Required
Proficient in Microsoft Office and other applicable office related software
Excellent communication and organizational skills
Minimal experience required for administrative position
Preferred
Efficient in Photoshop, Illustrator, InDesign or Canva
Company
Placement By Design, Inc.
Placement By Design (PBD) is a woman-owned recruiting firm specializing in talent acquisition for architecture, interior design, landscape architecture, engineering, and construction.
Founded in 2001
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase