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Amentum · 5 hours ago

Administrative Specialist

Houston, TX

Full-time

Onsite

Mid Level

4+ years exp

Amentum is a leading engineering solutions provider collaborating with NASA for deep space exploration. They are seeking an Administrative Specialist to support the Spacesuit Knowledge Capture and Strategic Communication Team by managing calendars, coordinating events, and facilitating communication within the EVA community.

Mechanical EngineeringSecurityTechnical Support

No H1B

U.S. Citizen Only

Responsibilities

Assist the STAR Productions Manager as needed with following:

Assist in maintaining the STAR Productions calendar

Arrange event mechanism for internal and external SMEs to present their information

Administer an SKC program to capture knowledge from SMEs via short courses, vignettes, forums, or other venues to capture lessons learned, case studies, storytelling, and their perspectives

Communicate educational opportunities within the EVA community and broader as appropriate

Arrange for the SKC events to be recorded and archived

Collaborate and coordinate with personnel across the NASA agency to record and archive the SKC events permanently

Keep attendance records and coordinate with JSC Human Resources Department for training record purposes as appropriate

Prepare support documentation of the STAR Productions progress, successes, and lessons learned in the form of memos, e-mails, and conference papers as appropriate

Prepare and conduct surveys to evaluate the success of the SKC Program

Communicate educational opportunities within the Extravehicular Activity (EVA) community and broader as appropriate

Schedule events with Subject Matter Experts (SMEs)

Coordinate with SMEs to sign written release for event

Provide periodic statuses on progress

Surge support may require additional weekly hours in isolated instances

Technical Writing supporting industry reports and papers

Review and editing of technical writing documents

Coordinate scanning and digitizing documents into database

See the below product list that you be supporting, and assisting the team in the delivery of:

STAR Program Catalog

STAR event Schedule and Database

STAR event synopsis, recording, and associated presentation material per event

Export control documentation (Form 1676 and supporting material submitted into DAA system for approval)

Individual Releases for SMEs presenting or being interviewed

Support documentation of the STAR Team's progress, successes, and lessons learned in the form of memos, e-mails, and conference papers as appropriate

Quarterly Status reports as needed

Quarterly Technical, Cost, and Schedule Review (TCSR) performance data as needed

Assist the NASA JSC Export Control Review process for products produced internal as well as external to the team. External products may include, for example, products produced by the Extravehicular Activity and Human Surface Mobility Program (EHP) and the Crew and Thermal Systems Division (CTSD)

Compilation of the Weekly Activity Report

Assist in the writing of an annual manuscript documenting the team's progress

Maintain a list of events and products processed through export control processing with approval status