Jacobs · 5 hours ago
Administrative Specialist
United States-Texas-Houston-20331-ESCG
Full-time
Onsite
Mid Level
4+ years expJacobs is a leading engineering solutions provider working closely with NASA. The Administrative Specialist will support the Spacesuit Knowledge Capture and Strategic Communication Team by managing calendars, coordinating events, and assisting with documentation and technical writing.
Civil EngineeringConsultingCyber SecurityIndustrialIndustrial EngineeringInformation TechnologyInfrastructureProfessional ServicesReal Estate
No H1B
U.S. Citizen Only
Responsibilities
Assist in maintaining the STAR Productions calendar
Arrange event mechanism for internal and external SMEs to present their information
Administer an SKC program to capture knowledge from SMEs via short courses, vignettes, forums, or other venues to capture lessons learned, case studies, storytelling, and their perspectives
Communicate educational opportunities within the EVA community and broader as appropriate
Arrange for the SKC events to be recorded and archived
Collaborate and coordinate with personnel across the NASA agency to record and archive the SKC events permanently
Keep attendance records and coordinate with JSC Human Resources Department for training record purposes as appropriate
Prepare support documentation of the STAR Productions progress, successes, and lessons learned in the form of memos, e-mails, and conference papers as appropriate
Prepare and conduct surveys to evaluate the success of the SKC Program
Communicate educational opportunities within the Extravehicular Activity (EVA) community and broader as appropriate
Schedule events with Subject Matter Experts (SMEs)
Coordinate with SMEs to sign written release for event
Provide periodic statuses on progress
Surge support may require additional weekly hours in isolated instances
Technical Writing supporting industry reports and papers
Review and editing of technical writing documents
Coordinate scanning and digitizing documents into database
Compilation of the Weekly Activity Report
Assist in the writing of an annual manuscript documenting the team's progress
Maintain a list of events and products processed through export control processing with approval status
Qualification
Required
Requires a HS diploma or its equivalent and a minimum of 4 years of experience in a field or in a related area
Familiarity with Microsoft Office tools (e.g. Word, Excel, and PowerPoint)
Excellent oral and written communication skills
Proof of U.S. Citizenship or US Permanent Residency may be a requirement for this position
Must be able to complete a U.S. government background investigation
Management has the prerogative to select at any level for which the position is advertised
Preferred
Familiarity with Johnson Space Center (JSC) organizations, processes, and procedures
Associate or bachelor's degree, or similar technical certification
Benefits
Excellent personal and professional career growth
9/80 work schedule (every other Friday off), when applicable
Onsite cafeteria (breakfast & lunch)
Much, much more!
Company
Jacobs
Jacobs leads the global professional services sector delivering solutions for a more connected, sustainable world.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$1.1B2023-08-18Post Ipo Debt· $600M
2023-02-16Post Ipo Debt· $500M
1980-09-26IPO
Leadership Team
Bob Pragada
Chair & Chief Executive Officer at Jacobs
Paul Friedman
CTO, StreetLight Data
Recent News
2026-01-16
2026-01-16
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