University of North Florida · 8 hours ago
Administrative Specialist
Jacksonville, FL
Full-time
Onsite
Mid Level
4+ years expThe University of North Florida is seeking an Administrative Specialist to perform various administrative duties. The role involves providing support for the Associate VP of Academic and Student Affairs Budget and Operations, managing personnel actions, and coordinating events and scholarships.
EducationHigher EducationUniversities
Responsibilities
Provides direct support for the Associate VP of Academic and Student Affairs Budget and Operations as well as the Associate VP for Student Engagement and International Affairs
Responsible for the intake of personnel actions (track to ensure correct routing and monitor to make sure all signatures are secured)
Serve as a delegate for the Associate VP of Budget and Operations as well as Associate VP of Student Engagement and International Affairs in Workday
Responsible for ordering Technology Equipment for Department
Completes journal transfers as needed
Prepare and manage Human Resources processes in Workday for department and provide support for the division as needed
Serve as a backup for office management financial functions for all departments within Student Affairs
Provides guidance and oversight to the Program Assistant and Specialist for financial and departmental procedures and processes
Delegate for budgets, travel and expense reporting in Workday
Responsible for the arrangements and the logistics of team-wide workshops, events, and seminars. Sends out announcements, as requested by the Associate VP
Responsible for management and awards of the Emergency Fund Scholarships and Student Affairs Scholarships. Provides research and support for Conduct Appeals. Tracks appeals and updates Associate VP
Responsible for the coordination of AandP evaluations and personnel files
Responsible for overall office coverage and operations
Manages reservations for the Conference Room and Boardroom
Serves as search committee and student success administrative liaison as needed
Facilitates work orders
Responsible for collecting and analyzing data in response to requests by the Board of Governors office for Student Affairs matters
Submits IT help requests
Supports the Budget Coordinator by preparing personnel and finance requests as needed
Serves as administrative support for the Office of Service Learning and Civic Engagement. Submits job postings of OPS and FWS positions
Provide EandG and Foundation budget support for Office of Service Learning and Civic Engagement as needed
Assist in familiarizing the staff with regulations; consults General Council and DOS as needed
Supervises and provides guidance, training and support for the Student OPS and FWS positions
Performs other duties as assigned
Serves on University-wide committees as designated by the Associate Vice President. Takes minutes at meetings. Purchases office supplies for the SA Office and is responsible for P-card transactions and monthly reporting. Process travel requests for supervisors. Schedules and manages calendars as well as various events/programs as requested by supervisor
Qualification
Required
Bachelor's degree or a high school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219
Experience working in professional/ administrative environment
Ability to interpret rules and regulations as outlined by the BOT
Ability to work well with the diverse student population
Ability to compile information and data for a variety of reports
Must have a high level of integrity and reliability
Must possess conflict resolution skills to work with parents, students and employees in sensitive and sometimes emotionally difficult situations
Excellent written and verbal communication skills are essential
Company
University of North Florida
University of North Florida is a school in Jacksonville.
1001-5000 employees
H1B Sponsorship
University of North Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (21)
2024 (15)
2023 (9)
2022 (12)
2021 (8)
2020 (13)
Funding
Current Stage
Late StageTotal Funding
$7MKey Investors
Parkinson's FoundationU.S. Department of Education
2023-07-25Grant
2023-02-27Grant
2022-09-22Grant· $7M
Leadership Team
Kimberly Mayer
Chief Research Officer (CRO)
Recent News
Crowdfund Insider
2025-11-08
2025-11-05
Jax Daily Record
2025-11-04
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