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Convergenz · 4 days ago

Administrative Specialist

Chicago, IL

Contract

Onsite

New Grad, Entry Level

$24/hr - $24/hr

Convergenz is seeking an Administrative Specialist to support their office operations in Chicago, IL. The role involves maintaining a professional environment, assisting with guest management, and handling various administrative tasks to ensure smooth office functionality.

Human ResourcesStaffing Agency

Growth Opportunities

Responsibilities

Maintain a clean and professional environment upon entering the office

Welcome guests and connect them with their appointed escorts and meeting locations

Monitor and secure entry doors as needed to maintain suite security

Sort and distribute inbound mail and deliveries, responsible for packing and processing UPS and USPS packages

Assist with all onsite event setup and breakdown. (Corporate events)

Submit visitor requests in i-visitor system and/or visitor pass for corporate security visitor registration as applicable

Assist with general messaging to suite employees of building events or tenant parties

Manage parking validation sticker inventory and provide validation to visitors as appropriate

Assist with ordering catering for office events and picking up food when delivery is unavailable. (as needed only, departments should be arranging their own catering)

Assist with shopping/picking up required items for office and pantry items when needed

Maintain and/or assist with office inventory of supplies and the daily stocking of kitchen and office supplies

Replenish copier paper as necessary

Submit work order tickets for any repairs needed in suite

Act as back up to Facilities Manager when unavailable or out of office

Attend weekly Teams calls for upcoming events

Perform other administrative duties as directed by Manager

Knowledge of Microsoft tools

Qualification

Microsoft toolsEvent setupOffice inventory managementVisitor managementCommunication

Required