Fehr & Peers · 18 hours ago
Administrative Specialist
Walnut Creek, CA
Full-time
Onsite
Mid Level
3+ years expFehr & Peers is dedicated to empowering employees to develop innovative transportation solutions. They are seeking an enthusiastic Administrative Specialist to manage various tasks and support the Corporate Administration team in ensuring the office runs smoothly.
Civil EngineeringConsultingTransportation
Responsibilities
Coordinate and/or facilitate in-office meetings, including catering arrangements
Support office and company events from pre-planning to setup, takedown, and catering arrangements
Review and reconcile invoices for office expenses, routing for approval and payment
Organize and maintain the office space to be professional in appearance, keeping commonly used areas, including the kitchen, clean and stocked with supplies
Route daily mail and packages
Maintain and order office supplies
Coordinate parking badges and reconcile monthly parking invoices and validations
Coordinate and provide new hire welcome onboarding
Communicate with property management for maintenance requests and with vendors as needed
Process various forms such as insurance certificates
Perform general troubleshooting on office equipment (printers/copiers) and coordinate service calls
Participate in a companywide administrative group focused on collaboration and enhancement of administrative services
Participate in the group that plans Corporate office activities
Update physical and virtual office bulletin boards
Perform ad hoc requests
Qualification
Required
Ability to reliably work in the office 5 days per week
3+ years of experience working in a professional office environment, preferably with the Architecture and Engineering (A&E) or Consulting industry
Collaborative and solutions-oriented mindset with a strong focus on client satisfaction
Excellent time management and organizational skills
Strong written and verbal communication skills
Capacity to work independently with general direction and guidance
Commitment to high-quality, accurate, and timely work performance
Comfort and confidence working in a fast-paced environment with shifting priorities
Flexible attitude and comfort with managing requests and instructions from a variety of individuals
Skill in building and maintaining strong relationships with a variety of personalities and styles
Enthusiasm and ability to maintain a high level of professionalism
Intermediate proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Adobe Professional
Preferred
Concur knowledge helpful but not required
Notary certification (desirable)
Benefits
Medical, Dental, Vision, Life and Disability Insurance.
401(k) Plan with matching and profit sharing.
Flexible Spending Accounts.
Commuter Benefits.
Paid Vacation, holidays and sick leave.
8 weeks of Paid Parental Leave.
Mentoring and Career Development programs.
Research and Development group participation, and more.
Company
Fehr & Peers
Fehr & Peers is a provider of employee develop effective and innovative transportation solutions.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase