USAJOBS · 2 hours ago
Administrative Specialist (Executive Operations Assistant)
Washington, District of Columbia, USA
Full-time
Hybrid
Entry, Mid Level
$71K/yr - $92K/yr
1+ years expUSAJOBS is seeking an Administrative Specialist in the Office of External Engagement. The role involves providing direct operational support and administrative analytical services to senior leadership, focusing on process improvement, data organization, and effective communication.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Assists with maintaining, reviewing, and improving office processes and workflows by documenting current practices and identifying opportunities for improvement
Supports the development and updating of standard operating procedures (SOPs) to promote operational efficiency, consistency, and compliance across offices
Identifies the need to modify administrative processes and procedures to meet office requirements and assists in gathering, organizing, and analyzing data needed for the organization to implement new or revised requirements
Supports management by providing relevant information and documentation to facilitate effective decision-making and smooth implementation of changes
Maintains databases, spreadsheets, and official records to ensure accurate documentation and efficient operations
Prepares and maintains complex calendars and schedules for the SVP or Chief and subordinate staff, including coordinating internal and external meetings, events, and travel arrangements
Supports the efficient handling of logistics while maintaining appropriate confidentiality
Provides liaison and coordination support between office leadership and internal/external stakeholders, ensuring effective communication and smooth workflow across the organization
Prepares, reviews, and delivers correspondence, reports, and briefing materials with accuracy and clarity to support high-quality decision-making and organizational objectives
Supports the planning and execution of high-profile meetings, events, and special projects by managing protocol requirements, conducting research and analysis, and providing comprehensive administrative assistance
Qualification
Required
U.S. Citizenship
Background and Security/Suitability Investigation
You may be required to serve a one year probationary period
Specialized experience MUST be documented on your resume
Current or Former Political Appointees: If you are, or have been employed in the last 5 years, you must disclose this information. Failure to do so may result in disciplinary action including removal from Federal Service
GS-09: You must have one (1) year of specialized experience that has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the GS-07 level in the Federal Government or other equivalent pay systems. Specialized experience includes: Experience providing administrative and operational support to senior leadership, including managing complex calendars, coordinating meetings and travel, and handling sensitive information with discretion; Experience preparing, reviewing, and organizing correspondence, reports, and briefing materials to ensure accuracy, clarity, and timely support for decision-making; and Experience supporting office processes and stakeholder coordination by maintaining records, assisting with process development, and providing research and administrative support for meetings, events, and special projects
If you are substituting education for experience to qualify for at this level, you must have master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree
If you are combining both education and experience to qualify for this level, equivalent combinations of education and experience are qualifying for this grade level
For qualification determinations, your resume must contain the following for each work experience listed: Organization/Agency's Name, Title, Salary (series and grade, if applicable), Start and end dates (including the month and year), Number of hours you worked per week, Relevant experience that supports your response to the specialized experience that is stated in the job announcement
If your resume does not contain this information, your application may be marked as incomplete and you will not receive consideration for this position
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience
Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week
Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. Please visit the following links for more information: http://www.naces.org, http://www.fceatlanta.com
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education
Time-in-grade requirements must be met by 02/05/2026, the closing date of the announcement
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
10001+ employees
Funding
Current Stage
Late StageRecent News
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