Munger, Tolles & Olson LLP · 14 hours ago
Administrative Specialist
Los Angeles, CA
Full-time
Hybrid
New Grad, Entry Level
$28/hr - $28/hrMunger, Tolles & Olson LLP is a nationally recognized law firm seeking an Administrative Specialist to join their team. This role involves performing a variety of administrative tasks to support legal secretaries, attorneys, and other administrative teams while providing high-quality customer service and maintaining confidentiality.
ConsultingLaw EnforcementLegalProfessional Services
Hiring Manager
Branda Leary
Responsibilities
Organize: Organizes work materials
Process Expense Reports: Requests and track receipts, submit expense reports, track payment and resolve issues with reimbursement on behalf of assigned attorneys
Coordinate Payment of Invoices: Arranges for and track accurate payment of vendor invoices, charge vendor invoices to client/matter when appropriate
Manage Large Document Projects: Sends, tracks and manages document projects handled by the Word Processing Center, Service Center and outside vendors
Handle shipping and couriers: Arranges couriers, create shipping labels, shipments and track status and delivery
Proofread: Proofs and prepares documents for final drafts
Transcribe: Transcribes from audio or video files, handwritten materials and dictation
Communications Support [all tasks are done on behalf of assigned attorneys]
Client Support
Time Entry and Billing
Travel Management & Event Management
File Management
Litigation Assistance – Case Support
Transactional Assistance
New Business Intake
Assigned Department Support
Maintain Confidentiality: Keeps the highest level of confidentiality of all firm and client information, records and files, both within and outside of the Firm
Participate in Projects: Participates in special projects as assigned
Complete other duties as assigned: Completes other tasks as assigned
Attention to Detail: Produces work product with close attention to detail and reviews work as part of the team’s quality control process
Proactivity: Self-initiates actions to identify problems before they occur and thorough due-diligence
Maintain team processes: Updates team reference documents to maintain quality control
Professional Development: Participates in training of new software for firm processes
Qualification
Required
A high school diploma is required
Strong analytical and problem solving skills with attention to detail
The ability to organize and prioritize multiple assignments, using judgment and initiative to accomplish results. Produce accurate work while meeting time-sensitive deadlines
Strong communication, interpersonal skills, teamwork and customer service skills
Ability to interact effectively and professionally with all levels of management, staff and a variety of external entities including clients and prospective clients of the Firm
Excellent computer skills
Solid knowledge of processes, procedures and technologies required by the administrative assistant profession and the Firm's practice areas/groups
Preferred
A college degree or administrative assistant experience
Working knowledge of time tracking/billing applications
Benefits
Competitive pay
Benefits
Company
Munger, Tolles & Olson LLP
Munger, Tolles & Olson is a 200-lawyer firm based in Los Angeles with a national practice representing clients in a broad range of complex and high-profile matters.
Founded in 1962
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Robert Denham
Partner
Recent News
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2025-11-20
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2025-11-04
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