University of South Florida · 1 day ago
Administrative Specialist
Tampa, FL
Full-time
Onsite
Mid Level
4+ years expThe University of South Florida is a top-ranked research university serving approximately 50,000 students. They are seeking an Administrative Specialist to provide administrative support for the Division of Hospital Medicine at Tampa General Hospital, performing duties such as managing communications, scheduling meetings, and supporting clinical teams.
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Responsibilities
Answers main office incoming calls
Responding to and accurately routing calls and relaying messages
Includes paging and communicating with Attending physicians and fellows in a timely manner in response to calls regarding patient care within the hospital and affiliate facilities
Acts as liaison between providers, patients, pharmacies, hospitals and other health care professionals to provide a team approach for patient care
Also works closely with hospital infection prevention team
Schedules times for Attending Physicians to consult with transplant patients at TGH transplant center
Provides general office support to clinical team at Tampa General Hospital, including but not limited to: making copies, scanning, faxing documents and assistance with various projects as needed, collecting daily mail and faxes and distribute to faculty (includes scanning/emailing or mailing to off campus faculty); maintaining office supplies and keeps an inventory of materials and supplies; maintaining Division contact lists, maintaining Box library for updated faculty materials (includes obtaining and filing current CV's, medical licenses, DEA licenses, etc.); and submitting tickets and working with IT for any computer, printer, fax issues in the TGH or 17Davis offices
Orders business cards as needed for faculty
Schedules division faculty meetings, or other division activities
Serves as backup to assigned Fellowship Coordinator with various projects as needed
Assists in division communications
Assists in updates and maintenance of community engagement resources (i.e. website, research pages)
Assists in management of social media pages
Performs other duties as needed in support of the Division's and the Department's missions and goals
Qualification
Required
This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
Preferred
MA/CNA certification by the State of Florida preferred
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida
University of South Florida is a public research university located in Tampa, Florida.
10001+ employees
H1B Sponsorship
University of South Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (149)
2024 (79)
2023 (95)
2022 (49)
2021 (68)
2020 (56)
Funding
Current Stage
Late StageTotal Funding
$170.33MKey Investors
The Duke Energy FoundationNational Institute of Standards and TechnologyFederal Railroad Administration
2024-09-17Grant· $0.07M
2024-04-03Grant· $0.2M
2023-09-25Grant· $17.07M
Leadership Team
Sidney Fernandes
CIO and Vice President Digital Experiences
Shilen Patel
Trustee
Recent News
2026-01-22
2026-01-22
2025-12-14
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