University of South Florida Libraries · 1 day ago
Administrative Specialist
Tampa, FL
Full-time
Hybrid
Mid Level
$23.18/hr - $23.18/hr
4+ years expThe University of South Florida Libraries is seeking an Administrative Specialist to support the Division of Hospital Medicine at Tampa General Hospital. This role involves a variety of administrative tasks including managing communications, scheduling, and providing general office support within a healthcare environment.
Higher Education
Responsibilities
Answers main office incoming calls
Responding to and accurately routing calls and relaying messages
Includes paging and communicating with Attending physicians and fellows in a timely manner in response to calls regarding patient care within the hospital and affiliate facilities
Acts as liaison between providers, patients, pharmacies, hospitals and other health care professionals to provide a team approach for patient care
Also works closely with hospital infection prevention team
Schedules times for Attending Physicians to consult with transplant patients at TGH transplant center
Provides general office support to clinical team at Tampa General Hospital, including but not limited to: making copies, scanning, faxing documents and assistance with various projects as needed, collecting daily mail and faxes and distribute to faculty (includes scanning/emailing or mailing to off campus faculty); maintaining office supplies and keeps an inventory of materials and supplies; maintaining Division contact lists, maintaining Box library for updated faculty materials (includes obtaining and filing current CV's, medical licenses, DEA licenses, etc.); and submitting tickets and working with IT for any computer, printer, fax issues in the TGH or 17Davis offices
Orders business cards as needed for faculty
Schedules division faculty meetings, or other division activities
Serves as backup to assigned Fellowship Coordinator with various projects as needed
Assists in division communications
Assists in updates and maintenance of community engagement resources (i.e. website, research pages)
Assists in management of social media pages
Performs other duties as needed in support of the Division's and the Department's missions and goals
Qualification
Required
High school diploma or equivalent
At least four years of experience in an office or administrative support position
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
Preferred
MA/CNA certification by the State of Florida
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida Libraries
The University of South Florida Libraries accelerate learning and knowledge production through distinctive collections, information service innovation, and thought leadership.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase