NEOGOV · 10 hours ago
Headquarters Support Team Assistant (Administrative Assistant 3)
Thurston County - Multiple Locations, WA
Full-time
Hybrid
Mid Level
$47K/yr - $63K/yr
4+ years expNEOGOV is seeking a Headquarters Support Team Assistant within the Shorelands & Environmental Assistance program. This role involves providing high-level administrative and technical support, managing event coordination, and ensuring publication standards are met.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Support Program Leadership: Provide high-level administrative partnership to three key sections, managing confidential files, SharePoint sites, and complex scheduling for managers and staff
Lead Events & Logistics: Serve as the program’s primary coordinator for HQ events and webinars; you will manage everything from arranging travel so supporting hybrid meeting logistics
Enforce Publication Standards: Act as the program-wide expert for publications, ensuring all external documents meet "Plain Talk" and state accessibility (ADA) standards
Review Environmental Documents: Perform technical administrative reviews of environmental filings (SEPA/NEPA, Water Quality Certifications, and Aquatic permits) for accuracy and completeness
Manage Data & Records: Maintain critical environmental databases and ensure all program records comply with state retention schedules
Exercise Fiscal Authority: Review and approve HQ conference and meeting expenses and finalize official correspondence
Coordinate Facilities: Manage HQ office space assignments and moves in accordance with Modern Work Environment policies
Collaborate Region-Wide: Represent the program on the agency’s Publications Coordinators team and provide backup coverage for the HQ administrative support team as needed
Qualification
Required
Four (4) years of experience and/or education as described below:
Experience in clerical, secretarial, bookkeeping, accounting, or general administrative office work
Experience mentioned above must include demonstrated competence in the following skill sets:
Writing and Editing: You can take rough notes or technical info from different managers and turn them into clear, professional emails, letters, and guides that anyone can understand
Attention to Detail: You are great at 'quality control.' You can spot typos, formatting errors, or missing info in complex documents (like permits or environmental reports) and make sure everything meets accessibility rules
Tech Savvy: You're good with Microsoft Office. You're comfortable setting up hybrid meetings (Teams), using SharePoint sites, and keeping data organized in Excel
Task Management Pro: You can stay organized while supporting several different teams or managers at once. You know how to prioritize your day so that nothing falls through the cracks
Organized Record Keeping: You're good at filing and tracking information. You can learn the specific rules for how the state saves emails and paper files to make sure we stay compliant with public records laws
Education involving a major study in business administration or closely allied field
Examples of how to qualify: 4 years of experience. 3 years of experience AND 30-59 semester or 45-89 quarter college credits. 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate's degree). 1 years of experience AND 90-119 semester or 135-179 quarter college credits. No experience AND a Bachelor's degree in above mentioned field
Preferred
Experience working with administrative procedures within a state or other governmental agency
Experience working with technical staff and issues related to the environment, natural resources, science, law, or policy
Experience in using Microsoft Office software, including Word, Excel, Outlook, and PowerPoint
Experience with web-based on-line collaborative tools such as Sharepoint, Teams, and Zoom
Knowledge of: office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices, including plain talk, accessibility standards, and publications support
Benefits
Medical/Dental/Vision for employee & dependent(s)
Public Employees Retirement System (PERS)
Vacation, Sick, and other Leave
11 Paid Holidays per year
Public Service Loan Forgiveness
Long Term Disability
Life Insurance
Deferred Compensation Programs
Dependent Care Assistance Program (DCAP)
Flexible Spending Arrangement (FSA)
Employee Assistance Program
Commute Trip Reduction Incentives
SmartHealth
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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