Washington State Department of Ecology · 5 hours ago
Headquarters Support Team Assistant (Administrative Assistant 3)
Thurston County, WA
Full-time
Hybrid
Mid Level
4+ years expThe Washington State Department of Ecology is hiring a Headquarters Support Team Assistant (Administrative Assistant 3) within the Shorelands & Environmental Assistance (SEA) program. This role involves providing high-level administrative and technical support to key sections, managing events, and ensuring publication standards are met.
Environmental EngineeringNatural ResourcesWaste ManagementWater
No H1B
Responsibilities
Support Program Leadership: Provide high-level administrative partnership to three key sections, managing confidential files, SharePoint sites, and complex scheduling for managers and staff
Lead Events & Logistics: Serve as the program’s primary coordinator for HQ events and webinars; you will manage everything from arranging travel so supporting hybrid meeting logistics
Enforce Publication Standards: Act as the program-wide expert for publications, ensuring all external documents meet "Plain Talk" and state accessibility (ADA) standards
Review Environmental Documents: Perform technical administrative reviews of environmental filings (SEPA/NEPA, Water Quality Certifications, and Aquatic permits) for accuracy and completeness
Manage Data & Records: Maintain critical environmental databases and ensure all program records comply with state retention schedules
Exercise Fiscal Authority: Review and approve HQ conference and meeting expenses and finalize official correspondence
Coordinate Facilities: Manage HQ office space assignments and moves in accordance with Modern Work Environment policies
Collaborate Region-Wide: Represent the program on the agency’s Publications Coordinators team and provide backup coverage for the HQ administrative support team as needed
Qualification
Required
Four (4) years of experience and/or education as described below: Experience: in clerical, secretarial, bookkeeping, accounting, or general administrative office work
Experience mentioned above must include demonstrated competence in the following skill sets--- Writing and Editing: You can take rough notes or technical info from different managers and turn them into clear, professional emails, letters, and guides that anyone can understand
Attention to Detail: You are great at 'quality control.' You can spot typos, formatting errors, or missing info in complex documents (like permits or environmental reports) and make sure everything meets accessibility rules
Tech Savvy: You're good with Microsoft Office. You're comfortable setting up hybrid meetings (Teams), using SharePoint sites, and keeping data organized in Excel
Task Management Pro: You can stay organized while supporting several different teams or managers at once. You know how to prioritize your day so that nothing falls through the cracks
Organized Record Keeping: You're good at filing and tracking information. You can learn the specific rules for how the state saves emails and paper files to make sure we stay compliant with public records laws
Education: involving a major study in business administration or closely allied field
Preferred
Experience working with administrative procedures within a state or other governmental agency
Experience working with technical staff and issues related to the environment, natural resources, science, law, or policy
Experience in using Microsoft Office software, including Word, Excel, Outlook, and PowerPoint
Experience with web-based on-line collaborative tools such as Sharepoint, Teams, and Zoom
Knowledge of: office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices, including plain talk, accessibility standards, and publications support
Benefits
Medical/Dental/Vision for employee & dependent(s)
Public Employees Retirement System (PERS)
Vacation, Sick, and other Leave
11 Paid Holidays per year
Public Service Loan Forgiveness
Tuition Waiver
Long Term Disability & Life Insurance
Deferred Compensation Programs
Dependent Care Assistance Program (DCAP)
Flexible Spending Arrangement (FSA)
Employee Assistance Program
Commute Trip Reduction Incentives
Combined Fund Drive
SmartHealth
Company
Washington State Department of Ecology
Working for Ecology offers great benefits — health care, retirement, vacation.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Elijah Keimig, SHRM-SCP, CDP®
HR Business Partner
Kelsey Denham
Human Resources Business Partner
Recent News
2025-08-27
2025-06-03
Washington State Department of Ecology
2025-04-19
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