Elara Caring · 9 hours ago
Administrative Specialist
Pasadena - TX
Full-time
Onsite
Entry, Mid Level
2+ years expElara Caring is a home care company dedicated to providing high-quality care to patients in their preferred home settings. They are seeking an Administrative Specialist to serve as the first point of contact, manage office operations, and support the leadership team while promoting the company's mission.
Health CareHome Health CarePersonal Health
Responsibilities
Serve as the first point of contact by greeting visitors and directing calls, emails, and inquiries
Maintain an organized and welcoming reception area while providing exceptional customer service
Manage calendars, mail distribution, supply inventory, and office expenses
Coordinate vendor visits, routine maintenance, and facility inspections
Assist with planning office events, meetings, and corporate branch visits
Maintain accurate records, policy binders, and compliance documentation
Support leadership with reports, data entry, and special projects
Assist caregivers with schedule changes, time entry, and app support when needed
Promote Elara Caring’s mission and uphold HIPAA privacy standards
Qualification
Required
High School Diploma or equivalent required. Two years as an Administrative Specialist with switchboard experience may be considered in place of formal education
Minimum of 2 years as an Administrative Specialist or Administrative Assistant. (4 years of experience may be considered in place of diploma requirement)
Bi-Lingual
Switchboard experience and strong administrative knowledge
Excellent organizational, communication, and interpersonal skills
Calendar management and office coordination experience
Strong MS Office and database software proficiency
Detail-oriented, with the ability to manage multiple tasks
Ability to interact with high-level contacts of a sensitive nature
Reliable transportation
Ability to maintain confidentiality and compliance with company standards
Preferred
Personal Care Service environment experience preferred
Knowledge of healthcare industry preferred
Benefits
Competitive compensation package
Tuition reimbursement for full-time staff and continuing education opportunities for all employees at no cost
Comprehensive insurance plans for medical, dental, and vision benefits
401(K) with employer match
Paid time off, paid holidays, family, and pet bereavement
Pet insurance
Company
Elara Caring
Elara Caring offers personalized in-home care services.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
HarbourVest Partners
2019-01-31Private Equity
Leadership Team
Brent Nash
Mergers and Acquisitions Consultant
Recent News
2025-11-12
2025-10-28
Behavioral Health Business
2025-10-19
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