The University of Georgia · 12 hours ago
Administrative Specialist
Athens, GA
Full-time
Onsite
Entry Level
$40K/yr - $46K/yr
2+ years expThe University of Georgia is the state's flagship university, known for its commitment to higher education. The Administrative Specialist role at the Georgia Center for Continuing Education & Hotel is primarily responsible for managing payroll functions and assisting with accounts payable and financial reporting duties, ensuring timely and accurate completion of key business operations.
Artificial Intelligence (AI)Information TechnologyRoboticsSoftware
Responsibilities
Manage payroll for seasonal employees in Continuing Education
Monitor daily position and payroll exceptions. Notify managers and employees of discrepancies
Run and review payroll reports and supervisory reports to ensure accuracy
Manage all automatic meal deductions
Remind staff of payroll deadlines and ensure accurate timesheets
Submit Georgia Defined Contribution Plan (GDCP) terminations for temporary employees
Submit tuition waivers and create application links for graduate assistant postings
Manage payroll paid from suspense accounts
Notify supervisors of payroll deadlines (including early cut-offs, inclement weather, holidays, etc.)
Process Food & Beverage daily tips and ensure accurate reporting
Provide monthly overtime reports to leadership
Submit and manage all human resources transactions in OneUSG Connect, including ad hoc salary changes, position funding requests, time and absence approver updates, and employee terminations
Maintain and track activities for leadership reporting
Manage the reclassification of all Georgia Center Student Staff twice a year (student-to-temp and temp-to-student reclassifications in May and August)
Act as P-Card Cardholder for Finance & HR purchasing needs and maintain all proper documentation
Review and approve payment requests for all Georgia Center invoices
Serve as UGAmart initiator for all carts, invoices, and receipts
Distribute monthly reports including the Open Purchase Order Report and telephone bills
Respond to inquiries sent to departmental HR email and provide timely support
Serve as a point of contact for employees regarding payroll, benefits, and HR processes
Attend monthly divisional meetings and OneSource status calls
Participate in annual UGA trainings and Journeys Assessment Evaluations
Other duties as assigned to support the Assistant Director of Finance & Human Resources and the Georgia Center for Continuing Education & Hotel
Qualification
Required
High school diploma or equivalent and 2 years of related experience
Strong Excel skills
Critical thinking skills and effective problem-solving skills
Ability to work in a team environment
Ability to manage multiple responsibilities
Excellent work standards exhibiting accuracy and timeliness
Strong customer service skills
Strong interpersonal communication skills
Provide confidentiality and security related to sensitive information
Ability to learn new software
Ability to manage time, meet deadlines, and adapt to on-going changes within human resources area
Basic accounting skills and principles
Basic understanding of UGA policies and procedures
Ability to pass background check to serve as P-Card Cardholder
Company
The University of Georgia
The University of Georgia, a land-grant and sea-grant university with state-wide commitments and responsibilities, is the state's flagship institution of higher education.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Mark Johnson
Chief Technology Officer, Grady College of Journalism and Mass Communication
Alan Dorsey
Professor of Physics and Associate Chief Information Officer for Research
Recent News
Alfred P. Sloan Foundation
2023-10-27
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