University of North Texas · 8 hours ago
Administrative Specialist
Denton, TX
Full-time
Onsite
Mid Level
$35K/yr - $35K/yr
3+ years expThe University of North Texas is a prominent educational institution located in Denton, Texas. They are seeking an Administrative Specialist to provide administrative support for the Institute for Applied Sciences, ensuring effective customer service and assisting with daily operations.
Higher Education
Responsibilities
Friendly and courteous interaction with IAS faculty, staff, students, and guests. A willingness to go above and beyond to help a team spirit
IAS Fleet assistance/ website calendar, room, and vehicle reservations
Reporting duties include telecom reports and budget reports generated from departmental shadow accounting
The departmental processor of Requisitions. Following all UNT/BSC procedures. Attend Purchasing classes to stay current on UNT/BSC policies and procedures
Front office support and Reception, including phones, errands, and greeting visitors
Prepare and assist with travel processing request attend travel classes to stay current on UNT processes. This position is responsible for travel and procurement
Assist with workshops, conferences, seminars, or departmental mailings when necessary. The position also maintains the cleanliness of common areas and helps with setup and tear for meetings
Completes tasks by deadlines, works well independently, and works well with deadlines
Provides office support to other IAS staff such as proofreading documents, typing correspondence, or preparing reports, as requested
Departmental Pcard holder/purchaser. Following all UNT/BSC procedures. Attend Pcard classes to stay current on UNT/BSC policies and procedures
Qualification
Required
Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training
Exceptional customer service skills
Intermediate Microsoft Office skills
Knowledge of accounting/budgeting procedures
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats
Ability to conceptualize, plan and organize multiple assignments effectively
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness
Skill in developing and maintaining good working relationships
Knowledge of policies, practices, procedures and terminology of assigned function
Driver's License
Preferred
Experience with the Microsoft Office suite, including Outlook, Excel, and Word
Prior experience in a professional office environment with experience in filing and record keeping, organizational skills, attention to detail, and an intermediate level of experience with Excel
The ability to walk across campus or drive the department golf cart and carry boxes that could weigh up to 50 lbs
Considerable knowledge of general office procedures, practices, and advanced customer service skills
Ability to communicate effectively orally and in writing
Company
University of North Texas
Ranked a Tier One research university by the Carnegie Classification, UNT is the flagship of the UNT System and is located in Denton, Texas.
1001-5000 employees
H1B Sponsorship
University of North Texas has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (73)
2024 (64)
2023 (54)
2022 (46)
2021 (26)
2020 (26)
Funding
Current Stage
Late StageLeadership Team
Clayton Gibson, CPA
Vice President for Finance & Administration and CFO
Clay Simmons
Vice President and Chief Integrity Officer
Company data provided by crunchbase