ITG Automotive · 19 hours ago
Administrative Specialist
Plano, TX
Full-time
Onsite
Entry, Mid Level
2+ years expITG Automotive is a customer-centric SAAS provider dedicated to providing exceptional service and support to clients. They are seeking a detail-oriented Administrative Specialist to support the smooth operation of the organization by coordinating diverse administrative tasks and serving as a key point of contact for stakeholders.
Computer Software
Hiring Manager
Anneline Searle
Responsibilities
Process vehicle orders promptly and ensure all systems are accurately updated
Monitor order status, confirm delivery timelines, and proactively liaise with third parties to address any issues or delays
Conduct scheduled audits and reporting to verify physical plate inventory against system records
Support the operations team with client event logistics, including plate shipments and other operational needs
Manage biennial plate registration renewals and audits
Manage toll tags for specific plate types by assigning, unassigning, and conducting quarterly toll tag account audits
Coordinate vehicle registration renewals, and vehicle maintenance schedules
Shipping registration documents while maintaining a contact database of partner locations
Prepare and analyze fuel usage reports
Reconcile fuel expenditures and resolve discrepancies in a timely manner
Facilitate the annual update of vehicle insurance documentation by managing various contact databases and methods for sharing updated documents
Keep precise insurance records to ensure compliance expectations are met
Maintain both physical and digital copies of vehicle titles
Manage shipping and receipt confirmations of titles
Conduct quarterly audits of all stored titles
Support training initiatives and proactively update the Administration Department process documentation
Assist with special projects and initiatives as assigned
Qualification
Required
Accuracy & Attention to Detail: Meticulous and thorough, demonstrating a strong level of accuracy in record-keeping and documentation with minimal corrections or edits required
Organizational Skills: Capable of managing multiple tasks effectively and prioritizing them as needed
Time Management: Demonstrate exceptional time management skills, ensuring that all tasks and projects are completed efficiently and deadlines are consistently met
Document Generation: Prepare Excel reports, create PowerPoint presentations, and develop other necessary administrative documents for effective presentation and analysis during meetings
Problem-Solving & Process Improvement: Skilled in promptly and efficiently resolving issues and identifying areas for improvement
Results-Oriented with Relentless Follow-Through: Demonstrates persistent and unwavering execution of multiple tasks
Communication Skills: Strong verbal and written communication skills for effective stakeholder coordination
Team Player: Engages productively with the entire team, regardless of role or level. Ability to work independently and as part of a team in a fast-paced environment
Roll Up Your Sleeves Mentality: A fundamental understanding of what it takes to get things done, with a willingness to dive into the details to achieve it
Proactive Execution: Consistently anticipates team needs and prepares to deliver well ahead of requests
Technical Proficiency: Possess advanced expertise in the MS Office Suite, including PowerPoint, Excel, Word, and Outlook, and be tech-savvy (adept at navigating internal systems)
Confidentiality: Ability to handle sensitive information securely
Preferred
Education: Associate's or Bachelor's degree or equivalent work experience preferred
Experience: 2–4 years of experience in administrative coordination or similar roles
Benefits
Comprehensive benefits package including health, dental, and vision insurance
401(k) program
Company holidays and paid time off
Company
ITG Automotive
ITG creates software that simplifies & enables the day to day tasks at the heart of business enterprise.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase