University of North Texas · 10 hours ago
Administrative Specialist
Denton, TX
Full-time
Onsite
Mid Level
3+ years expThe University of North Texas is a comprehensive university system located in the Dallas-Fort Worth region, dedicated to transforming lives through education. The Administrative Specialist will oversee the graduate program's administration, support student progress, and coordinate with faculty and various departments.
Higher Education
Responsibilities
Track and support progress in the program; identify upcoming milestones for graduate students, inform students of particular requirements belonging to each milestone; manage paperwork to record progress; create and maintain filing system. Assist graduate students with registration, schedule changes, and special requests on a daily basis. Act as first point of contact for incoming and/or newly admitted graduate students; assist in the preparation of required forms, degree plans, and provide administrative support as needed by the DGS and Chair
Clearly communicates with students, faculty members and administration to ensure accurate and timely submission of new degree plans. Accurately collect, distribute, and file all paperwork pertaining to graduate students. Maintain where each grad student is at a glance on the Grad student data sheet. With Graduate Director update spreadsheets for funding lines in graduate program
Direct and supervise the daily duties of hourly student employee(s). Maintain monthly copy counts. Schedule conference room for departmental meetings and events. Assist AC with event participants, scheduling rooms, arranging for technical equipment as needed and organize publicity for the event/person as needed
Act as first point of contact for walk ins and email. Initiates SPOT Surveys. Notifies Transportation each semester of students eligible for parking permits. Run office errands. Help execute recruiting events. Space Surveys. Responsible for all departmental inventory
Order all the desk copies for each semester. Collect and make sure syllabi are posted on FIS. Process ad hoc requests
Qualification
Required
Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training
Exceptional customer service skills
Intermediate Microsoft Office skills
Knowledge of accounting/budgeting procedures
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats
Ability to conceptualize, plan and organize multiple assignments effectively
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness
Skill in developing and maintaining good working relationships
Knowledge of policies, practices, procedures and terminology of assigned function
Company
University of North Texas
Ranked a Tier One research university by the Carnegie Classification, UNT is the flagship of the UNT System and is located in Denton, Texas.
1001-5000 employees
H1B Sponsorship
University of North Texas has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (73)
2024 (64)
2023 (54)
2022 (46)
2021 (26)
2020 (26)
Funding
Current Stage
Late StageLeadership Team
Clayton Gibson, CPA
Vice President for Finance & Administration and CFO
Clay Simmons
Vice President and Chief Integrity Officer
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