NYC Department of Health and Mental Hygiene · 13 hours ago
Administrative Specialist
New York, NY
Full-time
Hybrid
Mid Level
$62K/yr - $71K/yr
3+ years expThe NYC Department of Health and Mental Hygiene is expanding home visiting services to improve maternal and child health outcomes. The Principal Administrative Assistant will provide essential administrative support to the Program Director and Initiatives Manager, ensuring effective program implementation and coordination.
Health Care
Responsibilities
Provide administrative support to the Program Manger including but not limited to updating and scheduling appointments on Outlook calendars, answering telephone and keeping track of messages, processing invoices for travel, developing spreadsheets to track program statistics and materials, entering data, maintaining up-to-date records and distributing information as needed
Support Program recruitment efforts, scheduling interviews and submission of hiring packets to the Division Administration Unit
Coordinate logistics and participate in meetings and events; Draft and distribute announcements and agendas; Prepare and distribute minutes; Collaborate with staff; Distribute and manage post- meeting/event surveys; Maintain correspondence lists and communicate with Program partners/vendors when needed
Develop, generate and respond to reports, letters and other communications for internal and external use
Prepare and track purchase requisitions and order supplies. Ensure paperwork is submitted to the Administrative Unit in a timely manner
Prepare items required for budget justifications
Prepare and submit reports and assist with preparing presentations as needed
Work closely with Director/Managers to coordinate activities and utilize problem solving skills to accomplish tasks
Participate in Program-sponsored events, for example: crib distribution and assist senior management in other assignments
Qualification
Required
A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in '1' above
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in '1' above
Education and/or experience equivalent to '1', '2', or '3' above. However, all candidates must possess the one year of administrative or supervisory experience as described in '1' above
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in '1' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years
Preferred
Proficient in Microsoft Office suite, including Word, Excel, PowerPoint and Access
Analytical, interpersonal, written, and oral communication skills including the ability to write correspondence
Experience working with confidential records
Ability to handle multiple and diverse assignments efficiently
Ability to work on teams and independently
Data entry experience and proficiency with Microsoft Office applications is needed
Fluency in English and Spanish or French preferred
Citywide Travel to different Program Sites may be required
Benefits
A premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
Additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
A public sector defined benefit pension plan with steady monthly payments in retirement.
A tax-deferred savings program
A robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
Company
NYC Department of Health and Mental Hygiene
NYC Department of Health and Mental Hygiene is a Hospital & Health Care company.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Jose Ortiz
Chief Technology Officer
Aaron Anderson
CFO/Deputy Commissioner
Recent News
Crain's New York Business
2025-07-24
Healthcare IT News
2025-03-25
Healthcare IT News
2025-03-01
Company data provided by crunchbase